Office Manager

The Nature Conservancy•Boulder, CO

23h•Onsite

About The Position

The Office Manager provides administrative and operational support to create a welcoming, inclusive, and well-organized workplace for staff, volunteers, and visitors at The Nature Conservancy’s Colorado offices. The role is based onsite at the Boulder office and supports office operations and staff experience across the Colorado team. The Office Manager welcomes visitors; coordinates mail, phone, and email inquiries; supports office and meeting logistics; and serves as an onsite contact for workplace technology needs. The position manages vendors, supplies, shared spaces, safety and access protocols, office resources, records retention, and staff engagement activities. It also provides administrative and project support for organizational priorities and identifies improvements to office processes and communications. This is a full-time, salaried position requiring onsite work five days per week. Occasional travel within Colorado or the United States and occasional long or flexible hours may be needed. Physical requirements include lifting up to 25 pounds, using stairs multiple times per day, bending and twisting, and sitting at a computer for extended periods. A valid driver’s license and compliance with TNC’s Auto Safety Program are required. Employment is contingent on completing a Vehicle Use Agreement, which may include a motor vehicle record review.

Requirements

Bachelor’s degree and 2 years of related experience, or an equivalent combination.
Experience coordinating operational, administrative, or business processes.
Experience organizing meetings, events, or operational logistics.
Experience in facilities, operations, procurement, fleet, safety, or administrative management.
Experience generating reports and maintaining records.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.
Valid driver’s license and compliance with TNC’s Auto Safety Program; completion of a Vehicle Use Agreement is required and may include a motor vehicle record review.
Ability to lift up to 25 pounds, use stairs multiple times per day, bend and twist, and sit at a computer for extended periods.

Responsibilities

Welcome visitors and coordinate mail, phone, and email inquiries; help staff navigate office operations.
Coordinate conference rooms, workspaces, seating arrangements, applicable office-use billing, meeting logistics, and event logistics, including technology setup and onsite support.
Serve as the onsite liaison for workplace technology needs and coordinate with TNC technology teams to resolve office and meeting-room issues.
Manage office vendors, supplies, shared spaces, safety and access protocols, key cards, alarm-system needs, and visitor processes.
Provide additional administrative, coordination, and project support to advance conservation and organizational priorities.
Maintain TNC Colorado Connect resources, including the organization chart, and serve as the Colorado Business Unit Records Retention Coordinator.
Coordinate staff gatherings, recognition efforts, engagement activities, and other initiatives that support a positive and connected staff experience.
Identify and implement practical improvements to administrative processes, office operations, workplace communications, and the staff experience.