Office Manager - Pensacola

Waste Pro USA•Milton, FL

6d•Onsite

About The Position

The Office Manager is responsible for the day-to-day administrative, customer service, and accounting functions within the office. This role involves supervising billing clerks, the collections department, the customer service department, and payables and payroll/HR functions. The Office Manager will also assist the Regional Staff, Division Manager, Operations Manager, and Sales Manager in completing all reporting requirements.

Requirements

Prior office management experience is required.
Accounting experience is required.
Ability to maintain relationships with our customers, vendors, and co-workers while effectively communicating and resolving issues.
Ability to work in an organized manner.
Strong computer skills with the ability to learn new computer programs.
Ability to maintain a professional atmosphere while working with Management, Corporate, and Local Staff.

Nice To Haves

AA or AS Degree preferred

Responsibilities

Manage all administrative functions in the Office.
Work with the billing clerk to ensure the accurate billing of all customers in the market area.
Prepare and input monthly billing journal entries.
Manage the credit processing procedures.
Oversee the customer service department, including managing scheduling, training, and observations of Customer Service Representatives.
Oversee the coding and processing of all payables and submit for approval.
Work with the Collections department to ensure timely collection of all customer accounts for adequate cash flows.
Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results.
Ensure segregation of duties in the office.
Manage timely and accurate deposits for local payments.
Maintain professionalism when communicating with all customers and employees.
Prepare accurate monthly revenue projections for management team review.
Ensure disposal invoices are reconciled to the Tower billing/dispatch system.
Ensure monthly and quarterly franchise reports are completed and filed.
Assist in gathering, verifying, and inputting all financial and statistical data into the system for productivity reporting.
Assist in the restructure of Tower reports as needed for financial and operational analysis. Generate reports for new/lost business, changes in service, etc.
Assist Sales in the maintenance of Sales Contracts, including tracking expiration dates.
Support or perform Payroll and H/R functions in a timely manner to ensure accuracy.
Attend and participate in corporation-sponsored training courses as assigned.
Keep up to date on current technology, as job appropriate, being used by Waste Pro USA.
Perform any additional job duties that may be assigned by the Supervisor.