Office Manager - Tempe, AZ

Zelis•Phoenix, AZ

2d•Onsite

About The Position

Zelis Healthcare is growing and expanding, and we’re launching a state-of-the-art Production Facility in Tempe, AZ! This is your chance to join and get in on the ground floor with an incredible team from day one. If you're looking for more than just a job — if you want to grow with a fast-moving healthcare technology leader — this is it! This facility processes and mails over 1.4 million packages daily for more than 500 clients, making it a vital hub in our mission to transform healthcare communications.

Requirements

2-3 years equivalent relevant work experience.
Demonstrated experience in event coordination.
Strong experience in Microsoft Office Suite. (Excel, PowerPoint, Word).
Excellent written, verbal, negotiation, and planning skills.
Have a “hands on” approach working in a fast-paced environment, solve problems effectively and creatively while maintaining a high level of flexibility, professionalism.
Excellent communication and influencing skills at all levels of the organization; calm under pressure.
Mature interpersonal skills with ability to interact with diverse audiences.
Proven positive experience collaborating with vendors/stakeholders.
Ability to work independently and as a member of a team.
Ability to manage multiple projects and priorities simultaneously.
Excellent organizational skills.
Candidates who require visa sponsorship now or in the future will not be considered.

Responsibilities

Open and maintain reception/lobby area.
Distribute visitor badges/collect at end of stay.
Responsible for the management of all visitors, vendors, etc.
Follow Zelis protocols as it pertains to entering Zelis’ space.
Provide security team monthly visitor logs for reporting/auditing purposes.
Order kitchen/office supplies.
Stock kitchen, break rooms, and office supplies.
Process requisitions for supplies and equipment (non-project based).
Handling of all incoming/outgoing USPS/carrier packages.
Tour the entire space weekly to ensure it is clean and in order.
Stock larger conference rooms with supplies (pads, pens, etc.).
Clean out workstations/offices when necessary.
Submit work orders with property management follow through until completion.
New hire onboarding (preparation of space, building access, signage, etc.).
Ordering of weekly lunches for all shifts.
Manage all facility location activities.
Assist with in-office meetings to include setting up meetings, catering, food deliveries, etc.
Floorplan coordination.
Work with facility team members on policies and procedures.
Emergency evacuation team member/coordinator.
Disseminate relevant Zelis/building related communications to location’s distribution list.
Supports Facilities team/projects and any special initiatives as needed.
Assist other departments with in-office needs, as necessary.
Assist Facility Manager with projects and special initiatives as assigned.