Office Manager

The Mercy Lugo Struthers Team at Casals, Realtors•Woodbridge, VA

11d

About The Position

The Mercy Lugo-Struthers Team at Casals, Realtors is a high-performance real estate team built on discipline, accountability, and exceptional client service. Our mission is to empower driven real estate professionals with the systems, leadership, and operational excellence they need to succeed. We are seeking a Part-Time Office Manager who will play a critical role in the financial health, operational structure, and culture of our organization . This is not a clerical role . The Office Manager serves as an integral member of the leadership team , ensuring our office runs efficiently, financials are managed responsibly, and our agents and staff have the structure and support they need to perform at a high level. The right candidate is financially savvy, highly organized, detail-oriented, and comfortable managing multiple operational systems simultaneously . They are someone who takes pride in creating structure, maintaining financial clarity, and supporting a growing organization.

Requirements

Has experience managing office financials and operational systems
Is highly proficient with QuickBooks
Is comfortable analyzing financial reports and P&L statements
Is detail-oriented, organized, and highly accountable
Has strong problem-solving and decision-making skills
Communicates professionally and confidently with leadership and staff
Thrives in a high-performance, fast-paced environment
Understands the importance of structure, financial discipline, and operational clarity

Nice To Haves

Experience in real estate, property management, or a commission-based industry is a strong plus

Responsibilities

Maintain and manage the office Profit & Loss reporting
Develop and track financial performance against operational budgets
Provide financial analysis and recommendations to leadership
Monitor expenses to ensure alignment with profitability targets
Assist leadership with forecasting, budgeting, and financial planning
Manage all financial activity through QuickBooks
Process and track vendor payments, invoices, and reimbursements
Reconcile accounts and maintain organized financial records
Ensure accurate financial documentation for reporting and tax purposes
Work closely with external accountants or bookkeepers when necessary
Calculate and process agent commission disbursements
Ensure commission payouts follow brokerage policies and agreements
Maintain accurate records of all transaction-related financial distributions
Coordinate with the transaction coordination team when necessary
Manage relationships with all office vendors and service providers
Oversee vendor contracts, renewals, and payment schedules
Ensure office systems, subscriptions, and services remain operational
Identify opportunities to improve operational efficiency and cost management
Develop, implement, and reinforce office operational procedures and policies
Help maintain a structured and professional work environment
Support leadership in creating operational systems that allow agents to perform at a high level
Manage HR administration for salaried team members
Oversee payroll coordination and tax payments
Maintain employee records and documentation
Work directly with an HR contractor or external HR provider when applicable
Support hiring, onboarding, and compliance processes
Serve as a trusted operational partner to leadership
Help ensure the office runs smoothly, agents are supported, and systems are functioning efficiently
Identify areas where processes can be improved or streamlined
Support a culture of accountability, professionalism, and team success