Office Manager (Bilingual)

Benchmark Utility Services•Sterling, VA

2d•Onsite

About The Position

The Office Manager ensures the efficient operation of our office by managing supplies, maintaining inventory, and providing administrative support to the HR Manager. This role requires exceptional organizational abilities, excellent communication skills, and a proactive approach to anticipating and addressing the needs of the office. The Office Manager may also assist other team members with administrative tasks as assigned to support overall office functionality. In doing so, the Office Manager is required to solve routine office-related problems independently and with good judgment, as well as perform tasks that are diverse and essential to daily operations.

Requirements

High school diploma or equivalent
Minimum of two (2) years of experience in office management or administrative support role
Proficiency in Microsoft Office programs: Excel, Word, Outlook; ability to learn new software quickly
Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment
Excellent verbal and written communication skills, with a professional demeanor and strong interpersonal abilities
Proven ability to handle confidential information with discretion and integrity
Proactive problem-solving skills and the ability to work independently with minimal supervision
Knowledge of office procedures, protocols, and best practices
Ability to prioritize and manage multiple tasks and conflicting priorities effectively
Customer service mindset with the ability to interact professionally with staff, vendors, and visitors

Nice To Haves

Fluent in English and Spanish
Basic understanding of vendor management and invoice processing

Responsibilities

Manages inventory and ordering of office, kitchen, and bathroom supplies to maintain adequate stock levels
Makes sure employee applications are always stocked and displayed in the front lobby
Coordinates with vendors for office-related services and deliveries, ensuring timely and accurate fulfillment
Assists the HR Manager with administrative tasks and special projects as needed
Handles incoming mail and deliveries, ensuring proper distribution and tracking
Serves as a point of contact for staff regarding office-related needs and inquiries, providing timely resolution
Exercises sound judgment and problem-solving skills to independently resolve office-related issues
Provides auxiliary/backup support to other administrative personnel when necessary
Ensures cleanliness and organization of office common areas, coordinating with cleaning services as needed
Monitors and maintains lobby presentation, ensuring a professional and welcoming environment for visitors
Performs other incidental duties to support office operations, including general clerical tasks, event coordination as assigned