Office Manager Pediatric Therapy

EB Pediatric Resources•Chicago, IL

15h•Onsite

About The Position

EB Pediatric Resources is located in Chicago, IL. We provide a variety of home-based and center-based services for children, including Speech Therapy, Occupational Therapy, Developmental Therapy, ABA Therapy and other Pediatric Therapy services, a comprehensive Behavior Management program for families of children with autism, Global Developmental Evaluations, home-based Infant Massage Instruction, Family Counseling and Support, Therapeutic Listening program, and Interactive Metronome services (helps children with ADD/ADHD or motor planning issues.) The Learning Through Play™ Center for Child Development in the Lakeview area offers Playgroups and Classes for children ages 2-5 years. These classes were designed by developmental therapists and early learning specialists to help children transition effectively to preschool and kindergarten. They are small (6-7 children max), provide a teacher/child ratio of one adult for every 2 children, and are taught by experienced therapists. The classes are formatted to provide a playful but structured forum for children to learn socialization and language skills, to separate from their parents in a gentle and positive way, and learn to be comfortable and confident in a structured classroom setting. The classes are particularly helpful for children who may still be learning language skills or have difficulty socializing with their peers. The Center also provides a pleasant, environment where parents can socialize and browse through books and parent resources. Therapists are available to consult with parents, as needed, and discuss their concerns and goals for their children.

Requirements

Theralytics software experience
Experience with insurance verification
Experience with client intakes
Experience with scheduling
Experience with billing tasks
Experience with ABA/BT staff training

Responsibilities

Open/close office for clients
Organize/schedule cleaning staff
Monitor/order supplies
Client Intakes: Monitoring inquiry phone calls and emails; Send registration forms and information to all inquiries; Collaborate with clients and staff to add therapy services, as needed, to client’s treatment plan; Process new registration forms by entering all information into Theralytics; Verify insurance; Act as liaison between therapy staff and clients, as needed
Early Intervention: Liaison between EBPR and Service Coordinators to pick up and process new clients; Ensure all authorizations received before therapy starts; Enter all client information into Theralytics; Follow up as needed to support therapist with paperwork and IFSP reviews; Monitor and ensure all progress reports and evaluations are conducted as authorized by DHS-EI; Monitor IFSP development time and ensure appropriate billing/scheduling
Scheduling: Assist in therapist scheduling at PYR and LTP, in collaboration with the Administrative Team; Update software with new client information and scheduling of new clients; Update software with new users/therapists
Billing/Financial: Collaborate with Clinic Administrator on all billing tasks, such as monitor payments and invoices to ensure up-to-date; manage pre-authorization requests as needed and collaborate with therapist for specific paperwork and reports needed; double-check to ensure timesheet hours match billed hours.
Assist BCBA in training of all new ABA / BT staff
Fill in for absentee staff, as needed