Office Manager - Mid/Senior Level

DOCUMENT STORAGE SYSTEMS INC • Jackson Township, OH

2d • $75,000 - $90,000 • Hybrid

About The Position

We are looking for a sharp, dependable, and highly organized Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at our Groton, CT (NNRO) location. This is not a background role, you will be the operational heartbeat of the office, directly enabling senior leaders to focus on what matters most. SBG Technology Solutions, Inc. (SBG), a DSS, Inc. company, offers IT Governance, Systems Engineering, Enterprise Modernization, Artificial Intelligence, and Cyber Security innovation to federal and commercial clients nationwide. We are looking for a Project Manager to support the VA's governance objectives.

Requirements

• Must be a US Citizen or Permanent Resident.
• Must be able to pass a Federal background check
• Must be determined suitable for federal employment
• Active SECRET Clearance Required
• Demonstrated hands-on experience with the Defense Travel System (DTS) — travel authorizations and vouchers
• Proven track record supporting senior military, government, or corporate leaders with correspondence, reporting, and calendar management
• Excellent written communication skills with the ability to produce polished, senior-leader-ready products independently
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to maintain reliable in-person presence across two office locations (Groton, CT & Newport, RI)
• High degree of discretion and professional judgment in handling sensitive and classified information
• Active SECRET Security Clearance
• Bachelor's degree in Business Administration, Management, or related field (relevant experience considered
• 5+ years of experience in a similar administrative or office management role

Nice To Haves

• Prior experience supporting NAVSEA, submarine programs, NNRO, or other Navy organizations
• Familiarity with SharePoint and government administrative platforms
• Experience supporting geographically dispersed teams across multiple office locations
• Additional applicable certifications, licenses, or training
• 10+ years of experience in a similar role

Responsibilities

• Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS)
• Monitor taskers, and action items to ensure nothing falls through the cracks
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels
• Maintain organized filing systems and enforce document control procedures
• Exercise sound judgment and discretion when managing classified or sensitive administrative information
• Help new personnel navigate in-processing with professionalism and ease
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace
• Individuals working for SBG Technology Solutions, Inc, a DSS, Inc. will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53.
• Individuals are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties.
• Individuals working in departments that are considered to be in the high-risk category will be required to undergo advanced training based on their role and level of access.
• Individuals with access to modify data and the configuration baseline will require further training.

Benefits

• If you need an accommodation seeking employment with SBGTS, Inc., please email [email protected] or call [phone]. Accommodations are made on a case-by-case basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level