Office Manager

Vulcan Elements•Research Triangle Park, NC

1d•Onsite

About The Position

Vulcan Elements is manufacturing American rare-earth permanent magnets for a secure, resilient future. With a focus on national security and economic resiliency, we serve critical industries such as defense, aerospace, and automotive powering a high-technology future. Vulcan Elements is building a team of ambitious professionals committed to Mission Focus, Technical Excellence and Transparency.

Requirements

2+ years of experience in office management, administrative, or operations role
Strong organizational skills with exceptional attention to detail
Warm, outgoing personality with a passion for creating a positive workplace environment
Ability to juggle multiple priorities and pivot quickly in a fast-paced environment
Proficiency with calendar tools (Teams, Outlook) and general office software
Reliable and committed to being onsite Monday through Friday
Must be a U.S. Person due to required access to U.S. export-controlled information or facilities

Responsibilities

Oversee general office operations and communicate to management office status, needs, and initiatives
Coordinate onsite visits by vendors and service providers
Ensure office and kitchen supplies are stocked and in working condition - snacks, beverages, kitchen supplies, office supplies, and printer are fully stocked and well-organized
Manage office supply budgets, vendor coordination, and logistics
Monitor inventory regularly and place orders proactively to avoid shortages
Maintain cleanliness and organization of kitchen and common areas
Coordinate various events with the People team, assist with ordering catered meals for various onsite meetings (company events, onboarding, celebrations, and offsites)
Assist with event budgets, vendor coordination, and logistics
Greet and welcome all guests, clients, and visitors in a warm and professional manner
Manage visitor sign-in procedures and ensure building security protocols are followed
Support general administrative tasks across departments as needed
Assist leadership and team members with calendar management and scheduling
Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business