Office Manager
GadellNet•St. Louis, MO
•Onsite
About The Position
The Office Manager is responsible for managing the organization’s office operations and providing comprehensive support across departments. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This is an in-person position at our St. Louis office.
Requirements
- Excellent interpersonal skills and ability to work well in a team environment
- Credible and professional presence; ability to think strategically and to work independently
- Professional oral and written communication skills
- Detail-oriented with strong organizational and analytical skills
- Impeccable integrity and honesty
- Ability to follow established guidelines, policies and procedures
- Strong ability to independently intercept and prioritize tasks and multi-task
- Experience with Microsoft 365 toolsets or similar
- Ability to learn new tools quickly and be tech-savvy
- Comfortable understanding and performing facilities management basics
- 1 or more years of experience in customer service, working a front desk, or with facilities management
- This role requires walking and movement, ability to twist and stretch, ability to lift and move up to 25 lbs., and possibly lift up to 50 lbs.
- Must possess a valid driver’s license and be able to drive company vehicles for various errands
Nice To Haves
- Experience with Monday.com or other project management software
- Experience with a ticketing system or CRM system
- Experience supporting multiple teams and/or executives
- Experience supporting a B2B environment
- Familiarity with or interest in IT support
Responsibilities
- Manage all local office management responsibilities
- Serve as a welcoming presence to all visitors and employees, answering questions and directing various needs
- Maintain the quality of the offices (two office buildings and residential property)
- Ensure incoming mail and packages are distributed appropriately
- Manage procurement of office supplies, groceries and snacks
- Manage access to building entry systems
- Work with vendors on special projects, office upkeep and repairs
- Oversee fleet management (maintenance, vehicle registration, cleaning)
- Coordinate office-wide lunches, happy hours, and special events
- Own regional philanthropy initiatives
- Assist with local employee onboardings and offboardings
- Ensure offices remain connected across locations, support other office managers as needed
- Coordinate employee travel and manage company travel accounts
- Prepare shipments and courier deliveries for clients
- Perform monthly inventory count and deployment hardware audit
- Oversee loaner hardware and client inventory management
- Support procurement specialist with hardware receiving and picking when needed
- Manage electronic recycling both internally and for clients (coordinate with recycling vendor and complete COD tickets)
- Assist with ad hoc tasks for other departments and provide additional administrative support as needed
Benefits
- Health, vision, and dental insurance
- Paid time off, including parental leave and volunteer time
- Flexible work environment
- Access to mental health services
- Employee matching donation program
- 401k and employer matching
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
