Office Manager

Breaking Ground • New York, NY

29d • Onsite

About The Position

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
Reporting to the Program Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for Sutphin. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining tenant data/databases, and other office support functions. The Office Manager is an important point of contact for residents.
This position has a 35-hour work week, onsite.

Requirements

• Two years of experience in administrative support or related position
• High School diploma, GED, or equivalent
• Ability to work with a diverse, special needs population
• Ability to handle high priority tasks simultaneously
• Superior organizational and interpersonal skills
• Computer proficient, experienced in Microsoft Word, Excel, Access

Responsibilities

• Oversee the day-to-day administrative functions of the office
• Direct and answer tenant questions
• Manage and track accounts payable
• Prepare and track requisition and payment vouchers
• Maintain efficient and highly organized filing systems for tenant information
• Assist in the upkeep of online records and database systems
• Maintain and track the use of petty cash
• Manage office supplies
• Assist with the coordination and set up of tenant and staff events
• Assist with the building’s annual recertification process
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED