Office Manager

Phoenix Group Home, LLC • Lancaster, OH

4h

About The Position

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing office resources, and supporting staff to maintain productivity and organization. The Office Manager will coordinate accounts payable and bookkeeping activities, ensuring financial records are accurate and up to date. Additionally, this role involves managing appointment schedules and maintaining comprehensive records to support operational needs. Ultimately, the Office Manager acts as the central point of contact for office administration, fostering a well-organized and professional workplace.

Requirements

• Proven experience in office management or a related administrative role.
• Proficiency in bookkeeping and accounts payable processes.
• Experience using QuickBooks or similar accounting software.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field.
• Experience with advanced office administration software and tools.
• Familiarity with records management best practices and compliance standards.
• Prior experience managing appointment schedules in a busy office environment.
• Demonstrated ability to lead and motivate a small administrative team.

Responsibilities

• Oversee and manage daily office operations to ensure efficiency and effectiveness.
• Handle accounts payable processes, including invoice processing and vendor payments.
• Maintain accurate bookkeeping records using QuickBooks and other accounting tools.
• Coordinate and manage appointment schedules for staff and management.
• Organize and maintain records management systems to ensure easy retrieval and compliance.
• Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs.
• Serve as a liaison between different departments to facilitate communication and workflow.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree