Office Manager (SF)

Broccoli AI•San Francisco, CA

2d•Onsite

About The Position

Broccoli is looking for a highly organized, proactive Office Manager to be the operational backbone of our San Francisco, CA office. You’ll team up with People Ops to keep our office running smoothly — from managing supplies and facilities to ensuring every new employee and customer gets an exceptional first impression. If you love creating order from chaos and take pride in the details, this role is for you.

Requirements

2+ years in an office coordinator, operations, or administrative role
Exceptionally organized with strong attention to detail
Proactive self-starter who anticipates needs before they become problems
Strong communicator — comfortable working with vendors, building management, and internal teams
Comfortable with physical tasks including unpacking, assembling boxes, and light lifting
Positive, can-do attitude and a genuine love of keeping things running smoothly

Nice To Haves

Experience with FedEx, UPS, or similar shipping platforms preferred

Responsibilities

Pack and organize inventory as needed; coordinate closely with marketing on swag needs.
Keep the office fully stocked with beverages, snacks, and supplies; ensure common areas stay tidy throughout the day.
Facilitate daily food ordering for the office, including vendor coordination, dietary accommodations, and delivery logistics; ensure orders are timely, accurate, and within budget.
Primary contact with building maintenance and landlords for both locations; coordinate office cleaning, repairs, and track issues to resolution.
Coordinate in-office events, team lunches, and gatherings including vendor sourcing, setup, and breakdown.
Working with the People team on seating assignments, desk setup, and team celebrations such as birthdays and work anniversaries.
Track and maintain SF office expenditures, ensuring spend stays within budget.
Maintain first aid kits, manage building access, and ensure fire safety and accessibility standards are met. Team up with People team to ensure California office compliance.
Help with team travel where needed, manage conference room calendars and scheduling.
Draft office announcements, maintain shared resources, and serve as a liaison between leadership and staff.
Order office supplies, manage vendor relationships, handle mail and packages, and support ad hoc projects as needed.