Office Manager

Build My Great Team • Ponte Vedra Beach, FL

7h • $85,000 - $120,000 • Onsite

About The Position

Trudeau Kane, PLLC is hiring a full-time Office Manager to run the business side of a growing boutique law firm. This is the person the partners will count on to keep operations, people, vendors, and the office itself running smoothly, so the attorneys can stay focused on clients. Trudeau Kane is a newly formed boutique firm focused on estate planning, estate and trust administration, taxation, and business planning. The firm was started by two board-certified attorneys with long-standing client relationships and deep roots in the Northeast Florida estate planning and tax community. Each of the firm’s five attorneys holds an LL.M. in Taxation or Estate Planning, and the team serves high-net-worth families and business owners. The firm has 10 employees today and expects to grow in the coming years. This is a long-term leadership role for someone who wants to build a firm’s operations while it is still small, with direct access to the founding partners and a real voice in how the firm runs. You will oversee daily operations, serve as the bridge between firm management and staff, and own HR, facilities, vendor, and technology coordination. You will work alongside the firm’s outside accounting team and IT providers rather than doing that work yourself, and you will help the partners plan for growth. This role reports directly to the founding partners. People and culture are a big part of the job. You will lead recruiting, onboarding, training, and performance reviews for attorney and non-attorney staff, and you will help keep the office a professional, positive, and collegial place to work.

Requirements

• At least 8 years of office management experience, including supervising staff. Law firm experience strongly preferred
• Strong working knowledge of HR practices and employment law, including hiring, onboarding, performance management, and terminations
• Experience working with outside accountants and IT vendors. Familiarity with law firm billing and trust accounting is a plus
• Advanced proficiency in Microsoft Word, Excel, and Outlook, and comfort learning practice management software
• A professional, positive presence and exceptional interpersonal skills with attorneys, staff, and clients
• Interest in a long-term role with a growing firm
• Outstanding organization and follow-through, with a commitment to excellent service
• Sound judgment and the discretion to handle confidential client and employee information

Nice To Haves

• Bachelor’s degree in management, human resources, business administration, or a related field preferred. Relevant experience will also be considered.
• SHRM-CP or PHR certification is a plus

Responsibilities

• Oversee daily office operations, including workflow, staff coverage, office procedures, and the client experience from the front desk on
• Coordinate with the outside accounting team on receivables, payables, and client billing, and support the firm’s compliance with Florida Bar trust accounting rules
• Coordinate with outside IT providers to evaluate, implement, and support technology, including practice management, document management, and Microsoft 365
• Serve as the liaison between firm management and employees
• Manage equipment, facilities, vendors, and office service requirements
• Take part in strategic planning with the partners to set and reach firm goals as the firm grows
• Develop and implement operational and matter management policies that support consistent, high-quality client service
• Develop and implement HR policies, maintain the employee handbook, and coordinate payroll and benefits with the firm’s providers
• Lead recruiting, onboarding, and training for attorney and non-attorney staff
• Conduct performance evaluations and manage HR matters, including coaching, discipline, and terminations, in line with Florida and federal employment law
• Plan firm-wide events that build morale and collegiality

Benefits

• Health, dental, and vision insurance for the employee
• 401(k)
• Life insurance
• Paid time off and paid holidays
• Professional development support and reimbursement for professional membership fees, such as ALA or SHRM

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree