Office Manager

Attention Arc•Irvington, NY

2d•$50,000 - $55,000•Hybrid

About The Position

As part of our Administration team, The Stewards of Flow, you help create the conditions that allow great work to happen. You keep our people, spaces, and day-to-day operations running with rhythm, clarity, and care, making collaboration feel seamless and intentional every day. As Office Manager, you are the connective tissue of the office, equal parts organizer, problem-solver, and host. You anticipate needs before they arise, remove friction, and create an environment where employees, clients, and visitors feel welcomed, supported, and set up to do their best work. The workplace is more than a location. It's where relationships are built, ideas come to life, and our culture becomes tangible. As Office Manager, you'll ensure our office operates smoothly while creating an environment that is welcoming, organized, engaging, and supportive for employees, clients, and visitors alike. You'll balance operational excellence with hospitality, helping our people feel connected to both the agency and each other.

Requirements

At least 1 year of experience in Office Management, Workplace Experience, Facilities, Hospitality, Employee Experience, or a related role.
Experience managing office operations within a professional services, media, technology, or corporate environment is helpful.
Strong experience coordinating vendors, facilities, workplace services, and office operations.
Experience planning meetings, events, and employee engagement activities.
Experience managing office budgets, purchasing, invoices, and vendor relationships.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Proficiency with Microsoft Office, Google Workspace, workplace collaboration tools, and office management software.
Exceptional organizational and time management skills.
Strong hospitality mindset with a genuine desire to create positive experiences for others.
Excellent communication and interpersonal skills.
Highly proactive with strong attention to detail and follow-through.
Comfortable solving problems independently while knowing when to escalate issues.
Strong vendor management and relationship-building skills.
Financially responsible with experience managing budgets and purchasing.
Adaptable and calm under changing priorities and unexpected situations.
Naturally collaborative and eager to help wherever needed.
Applicants must be authorized to work in the United States for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorization.

Nice To Haves

Experience supporting hybrid work environments is preferred.
Bachelor's degree is preferred but not required. Equivalent professional experience will also be considered.

Responsibilities

Oversee the daily operations of the office, ensuring a clean, organized, safe, and welcoming workplace.
Welcome employees, candidates, clients, and visitors, serving as a thoughtful ambassador for the Attention Arc experience.
Manage office vendors, building relationships with property management, facilities partners, office suppliers, maintenance providers, and service vendors.
Coordinate office maintenance, repairs, equipment needs, and facility improvements to ensure a high-quality workplace.
Manage office inventory, supplies, kitchen operations, snacks, beverages, and workplace amenities. Order and restock office supplies.
Plan and coordinate agency meetings, celebrations, employee events, volunteer activities, and culture-building experiences in partnership with the People & Experience team.
Support onboarding by preparing workspaces, coordinating office logistics, and helping new employees feel welcomed from day one.
Assist with office communications, workplace announcements, and employee resources.
Coordinate conference room scheduling, meeting logistics, catering, and guest hospitality.
Support hybrid workplace operations, helping ensure employees have the resources and support needed whether working in the office or remotely.
Manage office budgets, purchasing, invoices, vendor contracts, and expense tracking related to workplace operations.
Identify opportunities to improve workplace efficiency, employee experience, and operational processes.
Partner with IT, People & Experience, and department leaders to support office initiatives, employee needs, and business operations.
Assist with emergency preparedness, workplace safety procedures, and business continuity planning.
Provide administrative support and executive assistance to senior leaders as needed.
Support additional People & Experience initiatives and agency projects as needed.