Office Manager

Saige Partners•Anoka, MN

9d•Hybrid

About The Position

Our Anoka client is seeking to add a NEW Office Manager to their team. Seeking a highly organized and proactive Office Manager to serve as the operational hub of a growing and fast-paced organization. This role is essential to keeping day-to-day business operations running smoothly while supporting leadership, employees, vendors, and customers across multiple functions. The ideal candidate thrives in a dynamic environment, enjoys balancing a wide variety of responsibilities, and takes pride in being the go-to person others rely on. This hybrid position offers flexibility while maintaining a strong in-office presence to support team collaboration and operational needs. This is a Direct Hire role.

Requirements

3+ years of experience in office management, operations, or administrative leadership roles.
Strong organizational and multitasking abilities with excellent attention to detail.
Proven project coordination and problem-solving skills.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite and cloud-based business tools.
Ability to manage confidential information with professionalism and discretion.
Valid driver’s license and reliable transportation.

Nice To Haves

Experience with fleet coordination, facilities management, or vendor oversight.
Familiarity with QuickBooks or similar accounting software.
Experience supporting HR or onboarding functions.
Knowledge of OSHA compliance and workplace safety practices.
Experience working within a growing, multi-location, or franchise-style organization.

Responsibilities

Provide administrative support to executive leadership, including scheduling, correspondence, and document management.
Coordinate and manage cross-functional projects, ensuring timelines and deliverables are met.
Support incoming calls and customer intake processes with professionalism and accuracy.
Manage incoming and outgoing mail, filing systems, and office documentation.
Maintain office supplies and ensure the workplace remains organized and fully stocked.
Assist with invoicing, billing, and accounts receivable functions as needed.
Handle routine banking tasks, deposits, expense tracking, and petty cash reconciliation.
Support finance leadership with administrative accounting tasks and reporting.
Oversee company vehicle registrations, insurance, and licensing requirements.
Coordinate routine maintenance and maintain service records for fleet vehicles.
Monitor fuel card usage and reporting.
Support vehicle incident reporting and insurance coordination when necessary.
Serve as the primary contact for office vendors and facility service providers.
Coordinate building maintenance, repairs, and operational services.
Manage vendor relationships, service agreements, and invoice review.
Troubleshoot office service and operational issues as they arise.
Coordinate ordering and distribution of branded apparel, promotional items, and company materials.
Maintain vendor relationships for printing, embroidery, and promotional products.
Track inventory and manage fulfillment requests for employees and partners.
Arrange employee travel including flights, hotels, rental vehicles, and transportation.
Organize employee appreciation events, team gatherings, and internal meetings.
Support logistics for training sessions and leadership events.
Assist with employee onboarding processes, including paperwork, system setup, and orientation logistics.
Maintain organized and compliant employee records and documentation.
Support benefits administration and internal HR communications.
Coordinate workplace safety initiatives and committee activities.
Maintain OSHA logs, safety records, and compliance documentation.
Assist with safety training and workplace incident reporting.
Promote a strong culture of workplace safety and operational compliance.