2026-2027 Bilingual Front Office Manager (English/Spanish)

Audubon Schools•Baton Rouge, LA

2d•$35,000 - $45,000•Onsite

About The Position

The Office Manager provides primary administrative and operational support for the campus front office. This role ensures efficient daily operations, excellent customer service to families, staff, and visitors, accurate records and attendance management, coordination of logistics (transportation, facilities, events), and administrative support to school leadership. The Office Manager is the campus’ front-line representative and liaison with families, vendors, community partners, and the Parent Teacher Committee.

Requirements

High school diploma or equivalent; associate degree or office/administrative certification preferred.
Minimum 2 years of front-office, administrative, or school-office experience preferred.
Bilingual in English and Spanish required, including strong verbal and written communication skills in both languages.
Proficiency with school information systems and office software (PowerSchool, Paycom, ParentSquare, Precoro or equivalent), Google Workspace, and Microsoft Office.
Strong organizational, written and verbal communication, customer service, and confidentiality skills.

Nice To Haves

Detail-oriented, able to manage multiple priorities and deadlines.
Professional demeanor and strong interpersonal skills; able to work independently and collaboratively.
Familiarity with school attendance and records management, basic bookkeeping/purchasing processes, and school safety protocols.

Responsibilities

Greet visitors; manage visitor check-in/out (Raptor or campus system) and issue badges.
Answer phones, emails, and doorbells, and maintain a welcoming, professional office environment.
Process Paycom punch-change requests and time-off requests every business day.
Maintain accurate staff time and absence records in Paycom and Google calendar.
Manage student tardy check-ins, early dismissals/check-outs, and ensuring attendance documentation gets to district data office.
Support the Data Manager and update the student information system (PowerSchool) as required.
Maintain office supplies and inventory (Precoro or campus procurement system).
Receive and distribute deliveries, manage keys/fobs, verify security systems as assigned.
Maintain filing systems and weekly/monthly office postings/calendars.
Process purchase requests and invoices.
Maintain purchasing/budget spreadsheets.
Communicate with vendors and procurement contacts.
Coordinate logistics for field trips (permission/payment via ParentSquare, bus requests), school events, meetings, and programs.
Prepare materials and hospitality as needed.
Report facility/maintenance issues (Incident IQ or campus system).
Coordinate with vendors/maintenance personnel.
Log fire drills and other safety reports and support emergency procedures.
Manage transportation reports, bus tokens, late arrival/early pickup communication, and dismissal/checkout procedures.
Provide administrative and secretarial support to school leadership (scheduling, correspondence, filing).
Coordinate substitute coverage logistics.
Liaise with PTC and community partners.
Support AM/PM carpool or student supervision.
Provide limited nursing assistance in the nurse’s absence as assigned.
Perform end-of-year closeout and other campus-specific tasks.