Office Manager

Pacific Dermatology Ins.•Menifee, CA

19d•$64,480 - $89,575•Onsite

About The Position

Pacific Dermatology Institute is a full-service dermatology group that offers medical, surgical, and cosmetic treatments to meet all of your skincare needs. Office Manager: Pacific Dermatology Institute is looking for a strong, second in command, Office Manager to join our team, Tools and extensive training are provided for every Office manager in training to be successful at PDI. We’ve been growing rapidly for the last several years, we have 15 successful clinics currently and continuously growing, we are poised to be a dominant leader in our industry. We’re looking for a high performer who thoroughly enjoys a challenge. Are you ready to lead a winning team and help grow this established and well-respected operation? Let’s talk about a move-up in your career and bring your exceptional experience to this high performing company. If this describes you, we’d like to have a conversation with you today! Compensation: Salary $64,480 - $89,575 Compensation will be commensurate with skills and experience. Includes base salary, performance incentives, health benefits, vacation/PTO, and 401K with matching contribution.

Requirements

Experience in the area of health or business management/Leadership.
Bachelor’s degree from a four-year college or university in either field preferred
Completion of an accredited Medical Assistant Certification Program: National Certification preferred
Experience working in a medical field, preferably in the field of Dermatology
Advanced knowledge of medical terminology
Expert knowledge with insurance practices including Managed Care, Medicare, Medicaid, and capitated guidelines
At least one year of experience in a leadership capacity
Basic Life Support (BLS), First Aid Certification preferred
Working knowledge of Electronic Medical Record software with experience conducting fast-paced scribing in a clinical medical environment
Intermediate to advanced knowledge of Microsoft Office products
Advanced knowledge of ICD-10 and CPT codes, modifiers and procedures
Advanced understanding of HIPAA rules and regulations
Completion of all CDT training modules with a passing score
Excellent communication and interpersonal skills
Ability to thrive in a fast-paced environment and prioritize tasks based on level of importance
Proficiency using sophisticated medical equipment
Typing skills (45 wpm)
Outstanding organization, multi-tasking, analytical, problem-solving, and time management skills
Must be able to coordinate a series of activities simultaneously
Must show ability to work as part of a team; Ability to fill-in as needed
Must have excellent leadership and management skills and the ability to work and achieve targets within stipulated time limits
Must be able to work independently with minimal supervision
Must be observant, detailed and customer service oriented
Ability to motivate staff
Ability to establish and maintain effective working relationships with providers, employees, patients and the public
Ability to seek, understand, demonstrate and implement changes

Responsibilities

Wholeheartedly believes in, and exemplifies Pacific Dermatology Institutes Vision, Purpose and Goals on a daily basis
Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures that comply with PDI policies and procedures, CMS guidelines, CLIA, and OSHA regulations
Assists with and oversees the hiring of clinic staff and ensures quality training is completed in a timely and efficient manner
Assist with Provider documentation and credentialing information for all participating health plan
Oversees the progress of assigned clinics in terms of meeting targets and goals
Maintains compliance for reviews of midlevel providers' medical records
Prepares weekly bank batches, deposits and submits reports for review
Prepares daily, weekly, monthly, quarterly, and year-end logs and reports
Oversees the daily operations of assigned clinics
May require assisting the back office or front desk receptionist to help keep staff and providers on schedule and task
Identifies documents and promptly resolves operational or employee problems. Immediately informs the Director of Operations and Human Resources when a situation has the potential to adversely affect the corporation
Supervises all assigned personnel and maintains current and accurate time and attendance records
Responsible for maintaining and overseeing Lean standards (5S)
Update job knowledge by participating in educational opportunities; reading professional publications, attend seminars, conferences and continuing education courses assigned by PDI
Completion of competencies in every department within the first 12 months of employment
Maintain a clean driving record, a valid driver's license, and evidence of valid auto insurance at all times
Have full knowledge of PDI handbook, training materials and all policies and procedural updates
Plan and supervise the work of the assigned clinic staff
Verify in HRIS System including but not limited to, timecards, time off requests, employee changes
Conduct 1:1 with direct reports