Office Manager (DPW-OFS)

City of Atlanta•Atlanta, GA

7d•Onsite

About The Position

Performs general administrative and operational support duties to align with the department’s directives and organizational goals. Duties include, but are not limited to, preparing, reviewing, disseminating, and organizing routine correspondence, documents, and reports; coordinating schedules and meetings; assisting internal and external stakeholders; and implementing office policies and procedures. Works under minimal supervision and manages own workload within departmental guidelines. Provides guidance and support to lower-level staff, interns, or temporary employees as needed.

Requirements

Knowledge of office administration procedures and best practices.
Strong communication skills to engage with supervisors, employees, and the public effectively.
Proficiency in organizing and maintaining accurate records, reports, and documentation.
Ability to use independent judgment in decision-making and prioritize tasks efficiently.
Strong interpersonal skills to foster teamwork and resolve conflicts when needed.
Must have excellent time management skills and be a self-starter.
Associate’s degree in business administration or a related field
At least 1 year of experience in an administrative or clerical role

Nice To Haves

BA/BS in business administration or a related field preferred.
2 to 5 years of experience in a progressively responsible administrative role is desirable.

Responsibilities

Manages the daily operations of the office, including scheduling meetings, handling communications, and coordinating with other departments and city personnel.
Acts as the primary point of contact for visitors, staff inquiries, and inter-departmental communications.
Coordinates onboarding and offboarding processes for employees, including retirements and training requirements.
Assists with employee engagement activities, including special events, recognition programs, and team-building initiatives.
Maintains organized records of operational and personnel documents, ensuring confidentiality where appropriate.
Prepares and distributes departmental reports, agendas, and presentations.
Manages calendars for leadership, organizes meeting logistics, and ensures accurate recordkeeping for meetings and key discussions.
Oversees general office maintenance, supply inventory, and other logistical tasks to ensure smooth operations.
Assists in coordinating program execution and tracking progress toward operational goals.
Acts as a liaison for human resources, ensuring staffing requests and hiring documents are completed and submitted.
May perform other duties as assigned.