Office Manager - Clarks Summit

Beacon Specialized Living•Clarks Summit, PA

3d•$17 - $19•Onsite

About The Position

The Office Manager will be highly organized and detail-oriented and will oversee daily operations at the corporate office. This role is essential in creating a smooth and efficient work environment, supporting employees, and maintaining office systems and processes.

Requirements

High school diploma or equivalent; degree in Business Administration or related field preferred.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency with MS Office Suite and office management software.
Must pass criminal background check.
Must possess a valid Driver’s License.
Proficient in speaking, reading and writing the English language.
Approved by state, federal and government entities to work within BSLS programs.
Ability to use office equipment, including BSLS information technology systems.
Must be able to communicate and function in an interdisciplinary team.
Strong computer skills utilizing various software programs and applications.
Proficient in Microsoft Word, Excel and PowerPoint
Excellent oral and written communication skills.
Ability to create professional employee communication materials.
Capable of working well with all levels of the organization.
A professional demeanor.
Demonstrated ability to multi-task.
Ability to work with little daily supervision.

Nice To Haves

degree in Business Administration or related field preferred.

Responsibilities

Always be compliant with all company and regulatory policies and procedures.
Responsible for front desk administration including greeting visitors and linking them to the appropriate staff.
Oversee general office operations and procedures.
Assists with projects, assignments and at events at the request of senior staff.
Oversee tracking of fleet vehicles within the market.
Manage office supplies, equipment, merchandise, and inventory.
Coordinate office maintenance, repairs, and cleaning services.
Handle correspondence, mail, and incoming phone calls.
Schedule conference rooms for meetings; reserve equipment that might be necessary for scheduled meetings. Order lunch for the meeting if requested by the meeting organizer.
Ensure compliance with office policies and procedures
Support Market and Regional Operations Leaders with any administrative tasks assigned.
Must be compliant with company and regulatory policies and procedures.
Preserve and protect the privacy, confidentiality and security of all medical records, proprietary and other confidential information relating to Beacon Specialized Living, its Individuals, Team Members, activities and affiliates, in accordance with all applicable laws (especially HIPAA) and contract terms.
Promote Beacon in a positive manner and lead by example, modeling our core values in everyday behavior.
Monitors and corrects employee gossip, harassment, favoritism, and other negative social workplace behaviors to ensure a positive and productive work environment.
Understand how to approach and communicate with everyone at all levels.
Treat everyone with dignity and respect while responding to their needs.
Maintain and sustain a safe community environment and workplace.
Apply trauma-Informed Care principals recognizing the presence of trauma symptoms and acknowledging the role trauma may play in an individual’s life.
Promote trauma-informed care at all levels of the organization and help create a culture that is sensitive to the feelings of our Individuals and avoid responding negatively to stigmas that they will never truly understand.
Follow Beacon’s policies, procedures, and manuals.
Cooperates with Beacon Specialized Living, the Department of Human Services (DHS) staff or any other regulatory body during any inspection, investigation or inquiry.
Accept other duties as assigned.