Office Manager

Partners Group AG•New York, NY

12d•$125,000 - $140,000•Onsite

About The Position

We're seeking a well-organized and flexible Office Manager to ensure that our NYC office runs smoothly, safely, and efficiently, coordinating and overseeing administrative office duties as part of our Office Management Team. This role manages a small administrative/support team, oversees facilities and vendor relationships in a Class A NYC office environment, supports executive and client hospitality needs, and ensures compliance with building, safety, and firm-specific protocols. The right candidate will be self-motivated and strategic with the ability to lead a small team.

Requirements

At least 3-5 years of relevant office management experience
Energetic individual with attention to detail and ability to prioritize
Excellent interpersonal and organizational skills, together with a strong desire to learn and succeed
Work well under pressure and in a fast-paced environment
Strong verbal and written English language skills
Proficient in Microsoft Office Suite, specifically Word and Excel
Excellent influencing, problem solving and negotiation skills

Nice To Haves

Bachelor's degree preferred

Responsibilities

Support and oversee daily operations of a 150-person office, ensuring a polished and professional environment
Monitor housekeeping standards and maintenance needs, oversee conference room management and AV/tech readiness for client and board meetings
Manage relationships with property landlord and facilities operations including securing access cards, freight operations, building requests and small repairs
Coordinate office moves, seating charts, and space planning as headcount evolves
Supervise the maintenance of office equipment, including coffee machines, appliances, furniture and other office repairs as needed
Manage inventory of all office supplies and necessities, including food and beverage
Coordinate sensitive HR administration and assist in the onboarding process for new hires and office transfers
Plan and manage office events (holiday parties, town halls, client events) in coordination with HR/Marketing
Assist and participate as needed in ad hoc activities and special projects with various departments
Manage a small office support team that is responsible for greeting and caring for the office, all visitors and employees
Set schedules, coverage plans, and performance expectations for the office team
Serve as the point of escalation for administrative issues across departments
Provide administrative support as required to Office Leadership and work with global Office Management Team to ensure information flow and best practices
Manage telephone coverage, mail, and general office administration
Own and manage NY office operating budget, including facilities, supplies, and vendor contracts
Review and approve invoices; track spend against budget and identify cost efficiencies
Liaise with Finance on expense coding and reporting
Serve as key liaison for vendor relations, including existing food and beverage programs, stationery and office supplies, contractors and building management
Manage vendor contracts (catering, cleaning, office supplies, courier, IT hardware support, plants/décor) including negotiating service agreements and managing vendor performance/SLAs
Support firm's business continuity/emergency preparedness plans specific to NYC (e.g., severe weather, transit disruptions)
Maintain compliance with NYC Fire Department (FDNY) occupancy/safety requirements, including fire drills and floor warden coordination
Maintain office-related records, contracts, compliance documentation, and office specific policies and procedures
Ensure compliance with NYC fire/life-safety codes, building access protocols and firm security policies