Office Manager

1-800 WATER DAMAGE of East Louisville•Louisville, KY

92d

About The Position

The Office Manager will report to the owner of the company. This position will support the day to day operations of the company and enter and code invoices to job cost level, research and resolve customer issues, enter credit card transactions to job level, review timesheets, set up subcontractors and maintain documentation, maintain vehicle files, and prepare payables and profit & loss reports. They will process and prepare payments, deposits, invoices to the job cost level. This position will research and resolve customer collection issues form insurance companies, homeowners, and staff including draw agreements.

Requirements

2-5 years of experience accounting experience (some education may be used in lieu of).
Ability to write and compile reports and correspondence.
Must know QuickBooks A/R Module, Item Lists, and how to create customer reports.
Previous experience with Outlook, Excel, Word, and PowerPoint.

Nice To Haves

Associate's Degree preferred.
Previous experience within the restoration industry is helpful.
Notary is helpful

Responsibilities

Support and assist the daily operations of the company.
Help organize and plan company events and training
Will be responsible for accounts receivable and accounts payable..
Preparation of refund letters and checks.
Research and Resolve customer collection issues.
Has foresight and understands how or when we can start the process of collecting monies from Insurance companies, Home Owners, and/or setting up draw agreements.
Code, allocate and enter invoices to the job cost level
Research and resolve customer issues
Prepare, review, and provide payables reports.
Enter credit card transactions to job cost level.
Reconcile credit card statements.
Make deposits.
Set up Subcontractors and ensure all documents are in place.