Office Manager

Sunset Farm Foods Inc•Valdosta, GA

1d•Onsite

About The Position

The Office Manager oversees and coordinates all administrative, financial support, payroll, and office operations to ensure efficient business functions across the organization. This role supervises the Assistant Office Manager and AR/AP staff, administers payroll, manages compliance and reporting requirements, and supports financial, inventory, and light HR operations. The Office Manager must understand all AR/AP, payroll, and inventory processes while ensuring operational accuracy, regulatory compliance, and cross-functional coordination across office, production, and shipping departments.

Requirements

Bachelor’s degree preferred (Business, Accounting, Finance, or related field)
Minimum 5 years Office Management, Accounting, Payroll, or administrative leadership experience
Strong knowledge of AR/AP, payroll, and administrative systems
Working knowledge of inventory controls, reconciliations, and production processes
Understanding of production flow, shipping, and finished goods movement
Working knowledge of DOT regulations and compliance
Experience with ADP or similar payroll systems
Strong financial accuracy and reporting ability
Ability to analyze and resolve inventory discrepancies and variances
Excellent organizational and multitasking skills
Strong leadership and supervision capability
Effective communication and cross-functional coordination
High attention to detail and confidentiality
Ability to sit, stand, and work at a computer for extended periods
Ability to lift up to 50 pounds minimum
Manual dexterity for office equipment and paperwork handling
Close vision for detailed financial and computer work
Ability to read reports, spreadsheets, and regulatory documents
Ability to maintain prolonged visual concentration

Nice To Haves

Manufacturing, inventory, or multi-department operational experience preferred

Responsibilities

Oversee Accounts Receivable and Accounts Payable functions through direct supervision of AR/AP staff
Maintain full working knowledge of all AR/AP processes, procedures, and systems
Manage and administer payroll processing (ADP or another payroll platform)
Ensure payroll accuracy including special handling for DOT-regulated drivers and hours-of-service compliance
Assist with payroll reporting, audits, and reconciliations
Support monthly, quarterly, and annual financial reporting and tracking
Track and maintain fuel tax reporting, truck registration, and related compliance documentation
Oversee and coordinate production and shipping inventory tracking and reconciliations
Ensure accuracy of inventory balances between production, shipping, and accounting systems
Investigate and resolve inventory discrepancies and variances
Support inventory reporting and documentation requirements
Maintain working knowledge of production processes, material flow, and finished goods movement
Coordinate with Production, Shipping, and Finance to ensure accurate inventory records
Manage daily office operations and essential business functions
Supervise Assistant Office Manager and administrative staff
Maintain office supply inventory, usage tracking, and replenishment
Oversee office equipment, systems, and administrative procedures
Coordinate check distribution and financial document handling
Maintain organized and secure filing and record retention systems
Interact and coordinate with plant operations, corporate staff, and leadership
Maintain understanding of DOT regulations relevant to payroll, driver compliance, and reporting
Support and coordinate Drug-Free Workplace Program compliance and documentation
Maintain and distribute safety logs, postings, and compliance materials
Assist with regulatory recordkeeping and documentation as required
Support HR Manager with AAP coordination and reporting
Assist with employee documentation and administrative HR processes
Maintain personnel and compliance records as assigned
Supervise, coach, and support Assistant Office Manager and AR/AP staff
Ensure financial, payroll, and inventory accuracy and compliance
Provide operational coverage and cross-functional coordination
Support continuous improvement of office, payroll, and inventory systems
Perform miscellaneous administrative and operational duties as needed
Provide support to leadership and cross-functional teams
Additional duties as assigned