Office Manager

NOVA Engineering and Environmental, LLC•Raleigh, NC

21h•Onsite

About The Position

NOVA Engineering is seeking an Office Manager to join our team in Raleigh, NC. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Requirements

5 + years of administrative and accounting experience, preferably in the engineering or construction industry
Solid knowledge of basic office procedures
General understanding of revenue recognition (work in progress and unbilled reports)
Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
Strong communication skills, both verbal and written
Strong attention to detail and ability to check own work

Responsibilities

Administer office services to achieve efficient and economical operations.
Assist with accounts payable.
Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
Proofread work to assist technical and managerial staff.
Maintain department supplies through accurate inventory and purchasing.
Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
Maintain department and personnel certification and pre-qualification records, submitting applications and updates as required to keep current.
Set up projects, budgets and eventual billing.
Email invoices to clients.

Benefits

Comprehensive group medical insurance, including health, dental and vision
Opportunity for professional growth and advancement
Certification reimbursement
Paid time off
Company–observed paid holidays
Company paid life insurance for employee, spouse and children
Company paid short term disability coverage
Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
401K retirement with company matching of 50% on the first 6% of employee contributions
Wellness program with incentives
Employee Assistance Program