Office Manager

The Camden Center•San Francisco, CA

12d•$25 - $35

About The Position

The office manager will be expected to provide clerical support to all Camden Center staff and to create and uphold a welcome and organized work environment. The office manager will also be responsible for greeting visitors as they arrive, directing them to various offices when appropriate, and being the point of contact for office maintenance and care. This position is open to growth as the company expands. This position reports directly to the Administrative Director.

Requirements

Strong computer and internet research skills; proficiency in the use of Google Workspace
Professionalism of the highest caliber in all interactions with patients and staff
Excellent interpersonal skills
Ability to work well with all levels of management, staff, patients, and vendors
Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card)
Must be able to sit and stand at length (up to 4-hours)
Must be able to lift, push, and pull up to 25-pounds
Must be able to kneel, bend, and squat

Responsibilities

Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day
Handling the company credit card responsibly and recording approved purchases
Maintaining a spending budget and spending within or under the budget monthly
Take inventory of office and clinical supplies and place orders/restock as needed
Impeccable record keeping of office furniture, art, and other furnishings within the office spaces
Communication and delegation with repair vendors for necessary repairs and services within the offices
Compose emails to patients, staff, and associates with professionalism and correct use of grammar and vocabulary
Use discretion and good judgment in handling sensitive and confidential information
Follow all HIPAAs regulations, requirements, and guidelines
Organize patient files and information into Medical Records Database and Google Drive
Complete patient intakes and upload the documents to the electronic medical record
Maintain cleanliness and upkeep of common areas and therapy offices either by self or delegating tasks to subordinates
Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail
Collect samples and prepare urinary analysis screenings for laboratory testing
Medication distribution and taking vitals and weight
Supervise and train new team members
Conduct bi-weekly and/or monthly one-on-one meetings with administrative team and lead weekly team meetings
Ensure company workflows and protocols are followed
Attend weekly meetings with clinical and administrative leadership
Open to learn and adapt to new responsibilities