Office Manager

HighRadius•Houston, TX

5d•Onsite

About The Position

HighRadius is seeking an Office Manager to join our People Operations Team. The ideal candidate has a customer service-oriented mentality and strives to deliver quality work with speed and accuracy. This role will set the stage for an exceptional in-office experience, managing everyday office operations, facilities management, visitor coordination, vendor management, and supporting the radiant HighRadius culture through employee event planning. The person for this role should be extremely organized, detail-oriented, a great company ambassador, and create unique experiences for employees.

Requirements

Bachelor's Degree preferred
Bilingual fluency in Spanish preferred
Experience in operations, office/facilities management, or event planning/management
Excellent Program/Project Management skills
Poised, professional, and love to work hard and have fun while doing it
Resourceful and creative when solving problems
Highly adaptable and takes last-minute changes like a champ
Tech-savvy and knowledgeable of GSuite Office tools
Availability to work outside of normal office hours or on weekends if needed
Ability to work primarily on your feet and on the go

Responsibilities

Executes daily in-office checklist for the optimal employee experience
Handles all office needs that come up on a daily and weekly basis via quick problem-solving
Must create strong relationships with facility and campus contacts for building management and support
Manages office construction, furniture, branding, and supplies with vendors to create an optimal in-office experience
Create and leads employee and department ZING events on a monthly and quarterly basis to bring the HighRadius culture to life
Leads small and large group events, board and executive onsite meeting coordination, and special event planning that provides an amazing experience for everyone
Negotiates with vendors for the top option and best price for each event
Celebrates important milestones and recognition, organizing gifting for events
Coordinates and leads VIP and confidential meetings internally and with external guests
Provides a white glove service to executives, first time visitors, and candidates upon arrival at the office
Ensures all visitors have their needs met from arrival to departure
Arranges complex travel for group visits, company executives, important visitors, and executive candidates, both domestic and international
Technology savvy in using various calendaring and survey tools for scheduling
Manages a monthly budget for in-office and event needs to ensure we come in at or under budget every month
Adept at financial modeling and comfortable using MS Excel and Google Sheets for budgeting and financial decisioning
Scrappy and savvy with money management to maximize the bang for the buck