Office Manager

Hendricks County Government•Danville, IN

4d•Onsite

About The Position

Incumbent serves as director of the office and financial management for the Surveyor’s Office, responsible for the supervision and administration of all day-to-day office functions and managing daily department policies/procedures as well as management of all Surveyor’s Office budget and finance.

Requirements

Advanced computer skills
Working knowledge of English grammar, spelling, and punctuation
Ability to effectively communicate orally and in writing with co-workers, other County departments and municipalities, regulation agencies, utilities, consultants, and the public.
Ability to properly operate standard office equipment including calculator, computer, printer, copier, telephone, scanner, plotter, etc.
Ability to effectively use a variety of technical reference materials, and department software, such as network, GIS, word processing, and spreadsheets.
Ability to plan and lay out assigned work projects, work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers and the public.
Ability to understand and follow written and oral instructions/directions and appropriately respond to constructive criticism.
Ability to work on several tasks at the same time, and complete work effectively amidst frequent distractions and interruptions.
Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile people.
Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Maintain and possess a valid Indiana driver’s license.
Ability to deal with other people effectively and tactfully.
Good organizational skills
Ability to work difficult math problems.
Basic knowledge of general office practices, such as filing, record keeping, phone etiquette, etc.
Ability to provide public access to or maintain confidentiality of department information/records according to federal and state requirements.
Assist public and private surveyors in research of all survey information in Surveyor’s Office.
Attention to detail.
Ability to efficiently respond to multi-line telephone system.

Nice To Haves

Preferred Associate’s, BA degree in Business Administration, or equivalent experience
Preferred minimum of five years of experience in Surveyor, Civil Engineer, or Land Surveying Office type setting

Responsibilities

Responsible for preparing and maintaining all Surveyor's Office accounts and budgets and managing claims, revenue, and expenses.
Responsible for all payroll in the Surveyor’s Office.
Responsible for approving in Right Stuff: PTO time, Comp time, time sheets, and corrections for employees.
Responds to financial inquiries regarding the Surveyor’s Office funds including meeting/discussing with individuals and taking appropriate action to resolve valid complaints within department guidelines/policy.
Responsible for managing Financial Administrator/Drainage Board Deputy personnel.
Maintains order, organization, and responds to personnel requests and complaints regarding the Surveyor’s Office, including meeting/discussing with complainants, and taking appropriate action to resolve valid complaints within department guidelines/policy.
Attend seminars, conferences, and other training as needed to benefit the Surveyor’s Office.
Gathers information for project check-in to be presented for approval to the Hendricks County Drainage Board as needed.
Review all drainage board applications, ledger accounts, claims, minutes, and all other board functions are processed correctly and in a timely fashion.
Oversees preparation of claims to pay contractors for work completed on drains.
Responsible for financial accounts, budgets, payroll, legal/regulated drain certifications, regulated drain hearings, maintaining the annual regulated drainage assessments and accounts, and the General Drainage Improvement fund.
Periodically meets and consults with State Board Accounts, County Council, and other state and federal agencies, municipalities, utilities, and others to coordinate department activities.
Responsible for completing yearly drain assessment information and coordinating with the Auditor on drain assessments, suspensions, vacations, and re-assessments.
Prepares appropriate paperwork and attends Office Personnel meetings, County Council meetings, County Commissioner meetings, and Drainage Board meetings as requested for upcoming needs of new personnel and departmental issues for the Surveyor’s Office.
Prepares and provides information regarding new hires and employee changes to HR, the County Surveyor, and employees as requested.
Receives visitors and refers to the appropriate person or department.
Prepares notices, memos, mailings, and records as needed.
Manages digital and physical filing systems .
Inventory and re-order consumables as needed.
Receives and processes permit applications for encroachments, crossings and outlet requests, plot plan reviews and address verifications as needed.
Receives cash for copies and writes receipts for any monies/checks received.
Fills in to cover office phones, walk-ins, and daily routine.