Office Manager

Kinective • Golden, CO

21d • Onsite

About The Position

Lead the Way to Intelligent Banking with Us! You might not think about what happens behind the scenes when you check your bank balance or deposit a check from your phone, but we do. Every day. Kinective empowers banks and credit unions to move beyond keeping up with technology to shaping the future of banking. Our platform seamlessly connects the right tools, delivers real-time data, and drives smarter operations for more than 4,000 financial institutions nationwide. We are a fast-growing team built on individual ownership, company-wide collaboration, and setting industry-leading standards. Here, new ideas are encouraged, candid feedback is welcomed, and your growth truly matters as much as the company’s. At Kinective, we are leading the way to intelligent banking together and enjoying the journey along the way. Why This Role Matters Every role at Kinective exists to move the needle for our clients, partners, and the financial institutions we serve. As our Office Manager, you will be the heart of Kinective’s Denver-area office — the person who keeps our workspace running smoothly, ensures our team has everything they need to do their best work, and helps our culture of innovation and collaboration come to life every day. You will own daily office operations and take the lead on facilities, vendor relationships, and employee experience initiatives, partnering closely with our Talent team and Culture Committee to create an environment where every employee and guest feels welcome. This role blends administrative expertise, operational problem-solving, and genuine care for people — and your work will be felt across the entire office.

Requirements

• 3+ years of experience in office management, administrative operations, or a related role
• Demonstrated experience managing facilities, vendor relationships, or office budgets
• Strong organizational skills and attention to detail, with the ability to juggle multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills; able to build trust and rapport across all levels of the organization
• Tech-savvy and comfortable with modern workplace tools, including Microsoft Suite, Slack, and similar platforms
• Proactive, resourceful, and adaptable — you spot issues before they surface and solve them without being asked
• Customer-service mindset with a genuine focus on creating a positive experience for employees and guests
• Ability to work on-site in the Golden, CO office daily
• Experience supporting hybrid or remote-first organizations is a plus
• Bachelor’s degree in Business Administration, Operations, or a related field preferred, but equivalent experience is just as valued

Responsibilities

• Manage the day-to-day operations of our Golden, CO office, including supplies, equipment, meeting spaces, mail, and visitor management
• Serve as the first point of contact for office-related questions and requests, ensuring a smooth and responsive experience for employees and guests alike
• Identify and act on opportunities to streamline processes and improve how the office functions as the team grows
• Own relationships with building management, maintenance providers, and office service vendors, keeping operations running with minimal disruption
• Coordinate repairs, service requests, and facility needs proactively, resolving issues quickly and advocating for a well-maintained workspace
• Ensure compliance with workplace health and safety protocols; serve as the primary point of contact for emergency preparedness and response
• Create a welcoming, inclusive environment where employees feel supported and visitors leave with a strong impression of Kinective
• Coordinate on-site employee events, team meetings, and culture-building activities in partnership with the Talent team and Culture Committee
• Provide scheduling, travel, and expense coordination support for executives and teams as needed, handling details with accuracy and discretion
• Monitor office expenses, reconcile invoices, and track spend against budget, escalating variances and identifying opportunities to optimize costs
• Maintain organized records for vendor contracts, expenses, and office documentation, ensuring accuracy and easy access for key stakeholders

Benefits

• Comprehensive health coverage (medical, dental, vision, prescriptions, life & disability)
• Flexible PTO, 11 company holidays, and generous parental and caregiver leave
• An immediately vested 401(k) with company contributions
• Wellness resources and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree