Office Manager

KVC Health Systems•Olathe, KS

15d•$0 - $23•Onsite

About The Position

The Office Manager works closely with both employees and leadership. They will manage the workflow of the reception and office areas while assisting administrators with various tasks and duties.

Requirements

High School Diploma or GED is required.
Three or more years of related experience.
Requires Intermediate computer skills in typing/keyboarding, Microsoft Word and Excel programs as well as Outlook email
Valid driver’s license and auto insurance required.
Must be at least 21 years of age.

Responsibilities

Ensure the lobby and front desk area are look presentable, clutter free and kept clean; counter top and desk area and phone/computer should be cleaned daily
Order and maintain supplies for the office
Assist with fleet vehicle management
Send documents to court and other professionals (i.e. court reports, reintegration plans, travel letters, etc.)
Run background checks for those associated with CINC cases
Retrieve, sort, open and distribute mail, distribute incoming faxes to appropriate staff
Retain and update medical record forms, complete medical record requests, complete medical record audits and enter information into consumer database
Assist Director with various tasks and duties; compile reports and various data as requested
Maintain accounts with necessary service providers; maintain necessary receipts and invoices
Maintain safety management, environment of care and security records
Manage and track program accounts
Complete and monitor information technology requests
Track performance improvement goals
Maintain front office Process and Procedures Manual
Manage and keep postage meter and mailing supplies
Keep and maintain program schedule of events and meetings
Assist with training of staff on data management system, including electronic health record system
Attend community meetings or trainings as requested by director.
Supervise Front Desk Receptionist and others as needed
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.