Office Manager

Tavrn.ai•San Francisco, CA

15h•$70,000 - $90,000•Onsite

About The Position

The Office Manager oversees day-to-day office operations and supports executive, people, and administrative functions at Tavrn. The role manages office supplies, equipment, workspace setup, vendors, building coordination, team events, and visitor logistics. It also supports executives with calendars, travel, and expenses; manages onboarding and offboarding logistics; maintains confidential employee records and documentation; and administers benefits enrollment, PTO tracking, and payroll inputs with the company’s PEO or payroll provider. The Office Manager helps run people programs, document scalable processes, and coordinate basic compliance activities. This is an on-site role in Tavrn’s San Francisco office, five days per week. The company describes itself as a Series A business at an inflection point, offering the opportunity to influence how it operates. The stated salary range is $70,000–$90,000, with placement based on experience and qualifications.

Requirements

3–6+ years of experience in office management, executive assistance, people operations, or a similar role.
Strong organizational skills and ability to manage competing priorities without losing details.
Experience supporting HR functions such as onboarding, benefits administration, or recruiting coordination.
Excellent written and verbal communication and a warm, professional demeanor.
Sound judgment and discretion when handling sensitive information.
Comfort with Google Workspace, Slack, and an HRIS (such as Rippling, Gusto, or Deel) or ATS.
Proactive and self-directed approach, with comfort working in ambiguity.

Nice To Haves

Experience at a startup or high-growth company.
Experience in B2B SaaS, legal tech, or another regulated industry.
Familiarity with security and compliance practices, such as SOC 2 or HIPAA awareness.

Responsibilities

Manage daily office operations, including supplies, snacks, mail and packages, equipment, and workspace setup.
Manage vendor relationships for facilities, cleaning, IT and equipment, and catering; organize contracts and invoices.
Coordinate repairs, access, and safety matters with building management.
Plan team events, offsites, lunches, and visitor and customer visits.
Support executives with calendar management, travel booking, and expense reconciliation.
Manage new-hire onboarding, including offer paperwork, equipment and account setup, and first-day logistics.
Coordinate offboarding, including equipment return and access removal with IT.
Maintain employee records, org charts, and the employee handbook accurately and confidentially.
Administer benefits enrollment, PTO tracking, and payroll inputs with the PEO or payroll provider.
Help run people programs, including team culture initiatives, anniversaries, and engagement surveys.
Document processes and create checklists and templates to support company growth.
Support compliance basics, including I-9s, required postings, and security-awareness training coordination.