Office Manager

Daloopa • New York, NY

69d • Onsite

About The Position

The Office & Administrative Manager is the operational anchor of our NYC headquarters, responsible for driving flawless execution across office operations, logistics, onboarding, vendor management, and select GTM / IT administrative support. This role is deeply execution‑oriented and requires someone who thrives on structured guidance, fast feedback incorporation, and disciplined follow‑through. Operating within a small, high‑accountability team, this role partners closely with senior leadership to ensure the office runs smoothly and initiatives land without last‑minute risk.

Requirements

• Strong operator with proven experience in office management, administrative operations, or similar execution-heavy roles.
• Creates scalable processes and documentation (SOPs, checklists, playbooks)
• Demonstrated ability to prioritize critical-path work, manage multiple streams simultaneously, and push work to “done.”
• Deadline-driven with sacred respect for timelines.
• Comfort operating with incomplete information while still moving forward decisively and independently.
• Takes direct guidance and incorporates feedback quickly as business needs evolve and you value proactively
• Experience coordinating onsite IT needs (not technical engineering) — hardware inventory, shipping, receiving, equipment logistics.
• Ability to manage complex scheduling, meeting logistics, and administrative support for GTM leadership with structure and accuracy (when requested).
• High accountability mindset: proactive, structured, reliable, organized, and unafraid to enforce standards.
• Takes ownership and proactively taps into resources such as manager and applicable subject owners/experts to help move projects along.
• Calm under pressure, deadline-driven, and comfortable in a small team with a direct reporting structure.
• Service ethos is table stakes; this team thrives in seeing the results of operational excellence vs. credit or visibility.
• We are low ego – high impact.

Responsibilities

• Keep the NYC office running smoothly day‑to‑day, ensuring the space is organized, functional, and ready for employees and visitors.
• Coordinate building partners, vendors, and service providers to maintain a consistent, reliable office environment.
• Deliver seamless onsite experiences through meeting room readiness, visitor management, and event logistics.
• Ensure exceptional Day 1 setups by preparing workspaces, equipment, and hardware in coordination with the remote IT team.
• Maintain accurate inventory and simple, scalable processes for onboarding, offboarding, and basic IT support.
• Support key leaders with structured administrative help across calendars, travel, expenses, and meeting coordination.
• Strengthen team operations by organizing essential office information and communicating updates clearly and proactively.

Benefits

• health_insurance
• dental_insurance
• vision_insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed