Office Manager
International Schools Partnership Limited•Miami, FL
•Onsite
About The Position
The Office Manager is responsible for creating a positive, pleasant, and professional atmosphere in the main office for all students, staff, families, and visitors to experience. Their role entails administrative support for the office and school leadership team and plays a crucial role in ensuring smooth communication and efficient operation of the school’s administrative functions.
Requirements
- Prior experience in a school environment
- Excellent communication, collaboration, and interpersonal skills
- Strong problem-solving skills
- Detail-oriented, collaborative, and a team player
- High level of discretion and professionalism
Nice To Haves
- Bachelor's degree preferred
Responsibilities
- Welcomes parents, students, staff, and visitors to the school
- Provides support and guidance to all those entering the school
- Ensures that all guest sign in and security protocol are followed
- Creates a powerful and positive first impression of Riviera Schools for all who enter the building
- Demonstrates a pleasant demeanor and models the school’s values of respect, professionalism, responsibility and compassion, among others
- Supports school events by welcoming and signing in guests and maintaining a pleasant arrival to the school
- Answers and directs phone calls
- Responds to emails and other forms of communication on behalf of the school
- Receives and delivers messages
- Receives packages on behalf of the school
- Enters tardy students into FACTS as they enter school and sign in on ConciergePad
- Supports with data reconciliation for late arrival and early dismissal students
- Assists with administrative tasks such as filing, copying, and data entry
- Maintains office supplies and requests new supplies as needed
- Supports the Head of School, Executive Director, and Assistant Heads of School with administrative tasks
- Reconciles forms and paperwork for a variety of purposes to include medication management, records, field trip forms, etc.
- Maintains and updates student records and files
- Ensures confidentiality and security of sensitive information
- Keeps up to date on school policies, procedures, and events and provides this information to school stakeholders
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
