Office Manager

SBM Offshore•Lebanon, IN

8d•$60,000 - $70,000•Onsite

About The Position

The Office Manager will be responsible for a diverse set of administrative tasks to support the office, region, or division and its leadership. This role involves analyzing and organizing office operations, maximizing productivity, establishing correspondence procedures, and coordinating records management. The Office Manager will also serve as a point of contact for communication, prepare activity reports, and manage front office functions, including customer and vendor interactions and conference room coordination.

Requirements

Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
May be required to have a valid driver’s license.

Nice To Haves

May serve as point of contact for translation from English to Spanish in both conversation and written translation, may be privy to confidential information in the process

Responsibilities

Analyze and organize office operations and procedures such as mail collection, facilities management, administrative support, information management, filing systems, requisition of supplies, and other clerical services
Maximize office productivity through proficient use tracking skills, point person for direction and location conformation of various staff members
Research and develop resources that create timely and efficient workflow
Establish uniform correspondence procedures and style practices in the supporting of phone services and message delivery and daily securing of the offices
Coordinate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
May serve as point of contact for translation from English to Spanish in both conversation and written translation, may be privy to confidential information in the process
Review clerical and personnel records to ensure completeness, accuracy, and timeliness
Prepare activities reports for guidance of management
Coordinate activities of various clerical departments or workers within department and retains the responsibilities for the scheduling coverage of all front office functions
Maintain contact with customers and outside vendors and is responsible for the professional and capable impression of those calling and visiting the site
Coordinate the reservation and availability of conference and training rooms, addressing complaints, and resolving problems