Office Manager

Hagadone Marine Group•Coeur d'Alene, ID

8d•$60,000 - $70,000•Onsite

About The Position

Build Your Career on Beautiful Lake Coeur d’Alene! If you’re looking for a career that combines a dynamic work environment, a beautiful setting, and an opportunity to be part of something special, Murphy Maritime may be the place for you. Our dock building and restoration company is built on craftsmanship, teamwork, and a commitment to delivering exceptional results for our customers. We are seeking a highly organized, proactive, and driven Office Manager to join our successful team. This is more than an administrative role—you’ll play an important part in keeping our projects, people, and operations moving forward. Working alongside our Operations Manager and Director of Marine Operations, you’ll help coordinate day-to-day administrative operations, support project needs, maintain strong communication with clients, suppliers, and our field team, and oversee important financial and project documentation. If you thrive in a fast-paced environment, enjoy being part of a team, take pride in staying organized, and are looking for an opportunity to grow with a driven and successful company, we’d love to hear from you. Experience in construction or the marine industry is a plus, but a great attitude, strong work ethic, and desire to learn are what matter most.

Requirements

Minimum of 2-3 years of experience in office management or administrative roles.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to manage and prioritize a variety of tasks in a fast-paced environment.
Basic knowledge of bookkeeping and payroll processes.

Nice To Haves

Experience in construction, marine, or restoration industries is a plus.
Proficiency in Quickbooks, Buildtrend and Great Plains helpful.

Responsibilities

Serve as the primary point of contact for all incoming communication, including phone calls, emails, and in-person inquiries.
Maintain organized filing systems (digital and physical) for project documents, permits, contracts, and client records.
Coordinate office logistics, such as ordering supplies and managing equipment maintenance.
Handle initial client inquiries and schedule site visits for estimates and consultations.
Manage invoicing, accounts payable, and receivable.
Assist with payroll processing and employee time tracking.
Maintain employee records, including time-off requests, certifications, and training documentation.
Assist with onboarding new hires, including managing paperwork and orientation.
Ensure compliance with company policies and procedures.
Ensure office policies and procedures are adhered to.
Oversee office cleanliness and organization.
Assist in managing relationships with vendors, including suppliers, service providers, and contractors.