Office Manager, Bears Academy

Kodiak Gas•Midland, TX

13d•Onsite

About The Position

We are seeking a highly organized and results-driven Office Manager to oversee and ensure smooth day-to-day operations at the Bears Academy training facility. This role is key to ensuring efficient administrative operations, office coordination, and seamless support for all training activities at Bears Academy.

Requirements

5+ years of experience in office management, administrative leadership, or corporate services
Strong organizational, leadership, and interpersonal skills
Time management and the ability manage multiple concurrent projects and activities
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite

Nice To Haves

Bachelor’s degree in Business Administration, Management, or related field (preferred)

Responsibilities

Manage day-to-day office operations
Maintain office supplies, equipment, and training materials
Coordinate facility maintenance and vendor relationships
Coordinate emergency preparedness and facility procedures
Assist with regulatory and safety requirements to ensure compliance with company safety standards
Manage office budgets, invoices, purchase orders, and expense tracking
Schedule classes and training activities at Bears Academy
Responsible for Technician Fundamental cohorts; creating the annual schedule and enrolling new employees into the appropriate cohort based on hire date
Schedule or help support the scheduling of travel and logistics to attend training
Support the registration and enrollment process
Ensure materials are prepared for each class (print, bound, and available)
Serve as the primary point of contact for employees, trainees, trainers, and visitors
Respond to training inquiries and coordinate scheduling requests
Assist managers with scheduling and logistics
Handle visitor check-in and facility access procedures
Plan and coordinate training events, workshops, orientations, and other company events
Arrange catering, lodging, transportation, and meeting logistics, as needed
Support graduation ceremonies, recognition events, and leadership visits
Manage training fleet trucks
Coordinate training fleet trucks pickup and drop-offs
Generate work tasks for maintenance
Coordinate maintenance on training fleet trucks, as needed
Manage man camps
Coordinate cleanings and laundry
Assign rooms and distribute keys/codes, for Bears Academy visitors
Coordinate communications and announcements
Assist leadership with presentations, reports, and special projects
Foster a positive and professional learning environment