Office Manager - Parametric

Morgan Stanley•New York, NY

1d•$70,000 - $140,000•Hybrid

About The Position

The Office Manager is responsible for overall management of daily office operations, ensuring a highly functioning, efficient, and well-coordinated workplace environment. This role leads office administration functions in the New York and Westport office locations, drives process improvements, manages vendors and facilities, and partners with cross-functional teams to deliver consistent and high-quality employee experience. The Office Manager serves as the primary point of contact for office operations and acts as a key liaison between leadership, external vendors, and corporate partners.

Requirements

6+ years of office management or administrative operations experience
Strong knowledge of office operations, systems, and procedures
Experience managing vendors, budgets, and operational processes
Excellent communication, organization, and problem-solving skills
Ability to take initiative and proactively resolve issues
Strong interpersonal and stakeholder management skills
Ability to handle sensitive information with discretion

Nice To Haves

Bachelor’s degree or equivalent experience preferred

Responsibilities

Oversee and manage all administrative and operational functions of the office
Ensure the office operates efficiently, safely, and in alignment with company standards, proactively partnering with Business Continuity teams to drive emergency preparedness planning and response readiness
Partner with Parametric international leaders on coordinating office administrative needs, processes & requests
Approves, implements, and sets office policies, procedures, and workplace standards
Identify and implement process improvements to enhance efficiency and scalability
Manage vendor relationships, service contracts, and property management coordination
Oversees maintenance, repairs, and office equipment management
Oversee invoicing, track office expenses, and manage budget-related activities
Regular coordination with regional Morgan Stanley Facilities & Corporate Service partners
Lead local coordination of employee events, town halls, onboarding, and workplace initiatives
Develop and manage local office communications to ensure employees are informed of onsite activities, operational updates, and building-related information.
Manage and maintain the Business Administration SharePoint site, ensuring content is accurate, up to date, and reflects current office operations, resources, and building information.
Manage office occupancy, seating arrangements, and space planning
Maintain oversight of office, kitchen, and supply inventory
Supervise mail, shipping, and document handling to ensure operations are maintained.
Partner with CAO leaders, EA’s, IT, and Facilities teams to coordinate office operations and business administrative support needs
Report on office operations and improvement opportunities to BA leadership
Provide leadership and people management for administrative staff, including coaching, mentoring, and performance guidance, while managing team schedules to ensure seamless office coverage and operations.