Office Manager

Veterinary Practice Partners•Baxter, MN

5h•$18 - $28

About The Position

Lakeland Veterinary Hospital is seeking a full-time Office Manager What to Expect As you join our team, you’ll play a vital role in creating a welcoming and organized environment for our clients and team. With strong administrative skills and a commitment to exceptional client service, you’ll oversee front desk operations, manage communications, and ensure smooth day-to-day workflows. Your attention to detail and ability to prioritize will help maintain efficiency, support our staff, and deliver a positive experience for every client who walks through our doors. Who are we looking for? Core qualities: Growth mindset – a leader who takes initiative, welcomes feedback, and always seeks avenues for continuously improving Independent leader looking for an opportunity to take ownership of work and lead by example Team approach – puts the team/community first and thrives in a collaborative environment Drives results – identifies opportunity areas, develops an action plan, and executes Effective time management, organization, multi-taskin,g and attention to detail Strong communication and conflict resolution skills with staff and clients Passionate about great customer service Comfortable with computers and software (e.g., Teams, Microsoft Office, Slack, etc.) Must have strong capabilities in: balancing needs of business and staff, organization and prioritization, problem-solving, computer systems (our practice management system), and the ability to both formulate plans and drive results on your own and in conjunction with the leadership team. Schedule: 4-day work week, with one day off during the week. No weekends. Pay: $18-$28 per hour, based on the candidate's skills, experience, and qualifications. Benefits: We’re dedicated to your well-being and offer a comprehensive package and professional development opportunities to support your work and home life. These include: All the benefits you deserve—medical, dental, vision, and retirement. Paid time off. Take the time you need to recharge. Employee pet discount because we know your pets are family, too. 401(k) with a generous company match to help you invest in your future while you care for pets today. Guardian voluntary benefits, including optional supplemental coverage Requirements & Responsibilities: Lead weekly CSR staff trainings Lead weekly CSR team meetings Collaborate in twice-monthly team lead meetings Understand that this position is structured as ~50% on the floor and ~50% management Ability to demonstrate full alignment with the hospital’s goals, standards, and leadership direction at all times Conduct consistent one-on-one meetings with each team member to ensure they feel valued, supported, and heard. Maintain a strictly professional and solution-focused attitude Ability to provide timely coaching and corrective guidance when performance issues arise About Lakeland Veterinary Hospital Our well-established, AAHA-Accredited Hospital is proud to have Dr. Deb Piepgras, DVM, as our Medical Director. Lakeland Veterinary Hospital maintains a higher standard for veterinary service, and therefore opted to participate in the accreditation process, and adopt the standards of the AAHA to ensure we are offering the most technologically advanced and safe methods for veterinary medicine. Our practice has proudly been AAHA-accredited since 1999.We offer a comprehensive suite of services, including Preventive Care, Diagnostics, Dental Care, Surgery, Specialty Services, Puppy & Kitten Care, and Senior Pet Care.Our facility has five exam rooms, one euthanasia suite, and a doctor’s office. We have been voted 'Best Veterinary Clinic' and 'Best Grooming" in the Brainerd Lakes Best Of Competition!

Requirements

Growth mindset – a leader who takes initiative, welcomes feedback, and always seeks avenues for continuously improving
Independent leader looking for an opportunity to take ownership of work and lead by example
Team approach – puts the team/community first and thrives in a collaborative environment
Drives results – identifies opportunity areas, develops an action plan, and executes
Effective time management, organization, multi-taskin,g and attention to detail
Strong communication and conflict resolution skills with staff and clients
Passionate about great customer service
Comfortable with computers and software (e.g., Teams, Microsoft Office, Slack, etc.)
Must have strong capabilities in: balancing needs of business and staff, organization and prioritization, problem-solving, computer systems (our practice management system), and the ability to both formulate plans and drive results on your own and in conjunction with the leadership team.

Responsibilities

Lead weekly CSR staff trainings
Lead weekly CSR team meetings
Collaborate in twice-monthly team lead meetings
Understand that this position is structured as ~50% on the floor and ~50% management
Ability to demonstrate full alignment with the hospital’s goals, standards, and leadership direction at all times
Conduct consistent one-on-one meetings with each team member to ensure they feel valued, supported, and heard.
Maintain a strictly professional and solution-focused attitude
Ability to provide timely coaching and corrective guidance when performance issues arise