Office Manager

Rent the Runway • Arlington, TX

9h • Onsite

About The Position

As the Office Operations Manager, you will be the key to operational excellence and problem solving within our four walls, building strong relationships with all employees and external partners. You will wear lots of different hats and be an integral part of the team, performing various administrative tasks to support business needs. You will have the unique opportunity to work in a fast paced, vibrant office environment and help shape the future of how we interact with our physical space. If you are excited about contributing to the continued success of Rent the Runway and are a positive, outgoing self starter, keep reading.

Requirements

• You love working in and are comfortable in a fast-paced, roll up your sleeves type environment; self-starter, doer personality who will take initiative from day 1
• You are an extremely positive and upbeat person, someone who views challenges as opportunities
• You have strong communication skills and can provide clear, concise information to key stakeholders on various teams.
• You are a team player who is willing to do anything to support the team and business
• You are extremely organized and have a strong, astute attention to detail
• You thrive making autonomous decisions towards ongoing improvement across all office functions
• You have a knack for meticulous record keeping and documentation
• You naturally respect and understand the importance of confidentiality
• You bring a scrappy approach to problem solving and a can-do attitude
• You exhibit a strong work ethic and proven loyalty
• You can comfortably lift 15-20 lb. items for mail room and office maintenance purposes
• You are comfortable with being on-site at our Arlington, TX location 5 days a week

Responsibilities

• Ensure the office consistently runs smoothly, keeping track of inventory, meticulously maintaining the facilities budget and expense reports (including managing corporate card purchases across breakroom, events, and office supply needs) and managing all vendor relationships
• Be the point of contact and coordinate all office services: i.e. coffee, cleaning services, plant maintenance, etc.
• Ensure all supplies are ordered and well-organized
• Dynamically optimize the space according to team needs, challenges, and changes
• Act as chief problem solver within our physical space, proactively identifying areas of improvement, facilitating repairs, cleaning services, and filing tickets
• Proactively manage requests and suggestions for office improvements; log issues promptly and ensure timely follow through
• Partner with HR to ensure all new hires are set up for success in their physical workspace
• Assist the building General Manager in various tasks as needed related to the office, including calendar management
• Lead in the planning and execution of recurring and one-off events including monthly culture club activities, seasonal celebrations, and the annual summer and holiday parties
• Lead monthly Culture Club meetings and own the monthly associate events calendar; partner with HR on logistics, ordering, and execution
• Own the Employee of the Month program, including coordinating nominations, notifying associates, and managing recognition execution
• Manage recurring food and breakroom ordering across both the manager and associate areas — including weekly team breakfasts, monthly manager meeting lunches, Canteen coffee service, and Staples/Amazon restocking on a monthly cadence
• Support ongoing operational communications such as bi-weekly GEMBA walk reminders and other standing team cadences
• Own monthly office newsletter including design and content
• Own messaging information about building procedures, changes, or alerts
• Maintain, identify, and communicate office policies and procedures, and ensure they are implemented appropriately
• Keep up to date with office safety and regulations

Benefits

• Paid Time Off including vacation, paid bereavement, and family sick leave
• Universal Paid Parental Leave for both parents + flexible return to work program
• Paid Sabbatical after 5 years of continuous service
• Exclusive employee subscription and rental discounts
• Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment
• 401k match
• Company wide events and outings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed