Office Manager
About The Position
Immediate opening for an Office Manager role in the Mason, OH area! Who We Are 11th Hour Staffing Inc. is a family-owned-and-operated business that is passionate about recruiting, customer service, and our community. We are positioned to be your one-stop staffing resource for all your hiring & employment needs from entry-level to executive, spanning across all industries. Position Summary The Office Manager supports day-to-day business operations by managing administrative functions, coordinating documentation flows, assisting internal teams, and ensuring the smooth functioning of office activities. This role directly supports Leadership, Engineering, QA, and Sales by keeping operations organized, compliant, and efficient. The Office Manager will also be cross-trained to provide backup support as needed.
Requirements
- Strong organizational and communication skills.
- Proficient with Microsoft Office and general office software
- Ability to manage multiple tasks with accuracy and attention to detail.
- Experience supporting quality-controlled or technical environments preferred.
Responsibilities
- Maintain front-office operations including phones, scheduling, document routing, and general administrative support.
- Coordinate communication between Engineering, QA, Procurement, Sales, and Leadership.
- Maintain office supplies, coordinate purchases, and support facility cleanliness and organization.
- Prepare agendas, track meeting action items, and support weekly operations updates.
- Assist with event coordination, travel scheduling, and vendor communication.
- Assist with document control activities under the NQA-1 / 10CFR50 App B program.
- Maintain controlled forms, logs, and administrative records.
- Support formatting, preparation, and routing of documentation for Engineering and QA approvals.
- Assist with record retention and organized file structures for operational and audit readiness.
- Assist Accounting with receipts, invoices, expense tracking, and file organization.
- Invoicing at project milestones &/or completion
- Support procurement and order entry in coordination with Inside Sales and Warehousing
- Maintain corporate certificates, compliance documents, and renewal schedules.
- Shipping/Receiving Backup: Learn receiving, logging, labeling, and shipping procedures to support coverage needs.
- Inventory Backup: Learn material tracking, labeling, and organization methods to maintain workflow continuity.
- Inside Sales Support: Provide backup for quote entry, order processing, and customer communication routing.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
