SimplyTest - Office Manager

HudsonAlpha Institute for Biotechnology•Huntsville, AL

19h•Onsite

About The Position

The Office Manager will play a key role in supporting the Huntsville lab and office operations. This individual will handle traditional office management responsibilities while also assisting with basic HR administration, bookkeeping, and payment processing. The ideal candidate is highly organized, proactive, and comfortable wearing multiple hats in a fast-paced, growing organization.

Requirements

3+ years of experience in office management, administrative, or operations support roles
Strong organizational skills and attention to detail
Ability to manage multiple priorities and work independently
Proficient with Microsoft Office and/or Google Workspace; comfort learning new systems
Professional communication skills and a collaborative mindset

Nice To Haves

Experience assisting with HR administration and/or basic bookkeeping preferred
Experience in a lab, healthcare, or regulated environment is a plus but not required
A self-starter who is comfortable in a growing, evolving organization
Someone who enjoys being a go-to resource and helping teams stay organized
A reliable, trustworthy professional who handles sensitive information with discretion

Responsibilities

Oversee day-to-day office operations for the Huntsville lab and office
Manage office supplies, vendors, mail, and facility-related needs
Serve as a point of contact for employees, vendors, and visitors
Support scheduling, meetings, and general administrative tasks
Assist leadership with ad hoc operational and administrative projects
Assist with employee onboarding and offboarding (paperwork, coordination, systems access)
Maintain employee records and documentation
Support basic HR processes such as time tracking, PTO administration, and benefits coordination
Act as a liaison between employees and leadership for administrative HR needs
Ensure compliance with company policies and basic employment requirements
Assist with invoice processing, bill payments, and expense tracking
Help manage accounts payable and basic accounts receivable tasks
Coordinate with external accounting or finance partners as needed
Support payroll preparation and administrative coordination (not processing payroll independently)
Maintain organized financial and administrative records