Office Manager

Agility Robotics•Salem, OR

43d•Onsite

About The Position

As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises

Requirements

High school diploma or certificate required, associate's degree strongly preferred
Highly customer-oriented, possessing a positive and helpful attitude to all employees
Demonstrates consistent dependability, punctuality and follow-through
Self-starter, and ability to work independently and collaborate well with others
Strong level of computer literacy and experience using Google Suite or MS 365
Exhibit strong positive written and verbal communication skills
Ability to be flexible and adaptable within a dynamic environment
Exhibit a high level of personal integrity, judgment, and discretion
Good critical thinking and problem-solving skills
Able to lift to 30lbs safely
Have valid driver's license and transportation

Nice To Haves

Previous experience as an Office Manager or lead role in an office environment with 100 or more staff
Experience with budgeting and asset tracking
Purchasing and managing outside services and contractors
Event planning experience

Responsibilities

Greeting and assisting employees, visitors, and vendors
Answering phone calls and promptly responding to voicemails
Accurately processing/distributing incoming and outgoing mail and packages
Providing support with conference room scheduling, setup and coordination
Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas.
Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup
Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience
Providing support for management, staff and office administrators as needed
Maintain and update staff seating chart
Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.)
Manage and maintain badge access system, including creating badges
Manage and maintain security camera system and vendor relationship
Manage and maintain building entrance systems
Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues
Ensuring office and kitchen equipment are maintained or repaired if needed
Promptly report facility or safety concerns to management
Drive to other local sites when need arises