Office Manager

McDermott Will & Emery • Los Angeles, CA

13d • $145,000 - $185,000

About The Position

The Office Manager position is responsible for ensuring that the needs of the Firm’s clients, lawyers and staff are met through efficient administration and collaboration of local office and Firmwide resources. This position supports the day-to-day physical operations of the office. Depending on office location, responsibilities may include supervision of support staff (Legal Practice Specialists, Legal Support Specialists, Guest Services.) The Office Manager works under general supervision and relies on experience and judgment to plan and accomplish goals.

Requirements

• Bachelor’s degree
• At least seven (7) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong verbal and written communication skills
• Strong leadership and motivational skills
• Ability to travel and work flexible and/or fluctuating work hours
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential information
• Ability to work effectively in a fast-paced environment

Responsibilities

• Manage the performance and daily workflow of local office support staff including providing ongoing formal and informal training and performance feedback and monitoring attendance of direct reports to confirm compliance with in-office requirements
• Act as primary contact to outsourced local office services Account Manager to ensure efficient operations
• Serve as liaison with building management (including building and parking access)
• Oversee workplace management system for conference room reservations and visitors
• Maintain the physical appearance of the office by overseeing general maintenance services, internal/external moves, repairs and improvements
• Maintain positive vendor relationships
• Process and submit invoices for Office Administrator’s approval
• Identify opportunities to reduce costs, improve operational efficiencies and propose solutions
• Collaborate with the Office Services and/or Guest Services teams to manage and analyze local office supplies, inventory levels for snacks, beverages, etc.
• Coordinate office events and activities both internally and externally
• Update and maintain the local office page within the Firm’s intranet site
• Guide and support office emergency procedures

Benefits

• Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.
• Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees