Office Manager

Opsahl Dawson•Bellevue, WA

12d•$30 - $35•Onsite

About The Position

We are seeking an Office Manager to join our team in Bellevue, WA! In this role, you’ll be a pivotal part of our daily operations. You’ll be responsible for a variety of administrative tasks, office organization, and client/professional support, all while contributing to an efficient, organized, and fun office environment. This is more than just an administrative position—you’ll actively engage with our clients and team members of the firm, becoming an integral part of our team while fostering meaningful relationships!

Requirements

High school diploma or equivalent and some college coursework required
3+ years of administrative support experience
Advanced working knowledge of Microsoft Office Suite.
Ability to handle confidential material in a reliable manner.
Commitment to providing exceptional service, both internally and externally.
Will require some overtime hours during busy season.

Nice To Haves

Bachelor's degree
Experience with CCH or other tax software
Experience working in a public accounting firm or professional services environment
An exceptionally organized individual, boasting excellent time management skills and excellent verbal and written communication skills.
Someone who thrives in meeting multiple deadlines with minimal supervision, demonstrating capacity for self-motivation within a collaborative setting.
A dedicated team player, committed to producing high-quality work, coupled with strong interpersonal skills.
An enthusiastic willingness to learn and adapt is also key to succeeding in this role.

Responsibilities

Perform front desk duties such as greeting clients, answering phones, handling incoming/outgoing packages and mail, scanning and running errands.
Maintain knowledge of general practices to properly serve clients (ex: delivery of tax forms, understanding and complying with billing policies, knowledge of tax forms and other standard documents, etc.)
Uphold a high level of customer service with clients and build strong interpersonal relationships with in-office and remote team members
Responsible for meeting compliance deadlines and maintaining completion of office-assigned task lists. Communicate project deadlines, status updates and workflow questions.
Assist with daily cash deposits and take client payments as necessary.
Maintain safe and organized office environment, maintaining neat and orderly presentation to employees and clients' comfort and accessibility. (ex: conference room organization and cleanliness)
Coordinate with human resources to assist with onboarding and offboarding of office employees, coordinating community involvement, and marketing opportunities.
Coordinate with company IT team to serve as a liaison for location-related hardware/software needs and issues.
Facilities Management – maintain your office location facilities and related messaging (office open/closure, building maintenance, security and door systems, coordinate with service providers, etc). Order and maintain supply inventory and assist with internal firm snacks, meals and events.
Maintain cleanliness of shared kitchen space - opening and closing duties (ex: unload and run dishwasher; monitor fridge cleanliness - communicate with staff as needed).
Stay current on software/technology and collaborate with administrative team and leadership to be proactive and solution-oriented.
Other special projects as assigned.