Office Manager
About The Position
The News Literacy Project empowers educators to teach middle and high school students how to sort fact from fiction in the digital age. We are at an exciting inflection point for our work, and we are making critical investments to rapidly scale our growth and impact. To that end, we are seeking an Office Manager to oversee office administration and ensure efficient day-to-day operations. This is a great opportunity for you to support the operational foundation of a mission-driven organization and help ensure staff across the country have what they need to succeed. We’re looking for someone who can have an immediate and meaningful impact on our work, bringing strong organizational skills, attention to detail, and a collaborative spirit. The Office Manager provides essential administrative and operational coordination to the organization, helping ensure that office systems, supplies, communications, and processes run smoothly and effectively. Working closely with the Director of Administration and collaborating across teams, this position supports staff needs, coordinates logistical and administrative activities, and helps maintain an organized and welcoming work environment. This role is well suited for someone who enjoys creating order, solving problems, managing multiple priorities, and supporting colleagues in a mission-driven nonprofit setting.
Requirements
- A bachelor's degree or equivalent experience.
- A minimum of 3 years of experience in office management or administrative support.
- Strong proficiency with Microsoft Office applications (particularly Outlook, Word, Excel, and PowerPoint) and comfort learning new technology systems.
- Attention to detail, with strong time management and organizational skills.
- A collaborative, solutions-oriented mindset with strong written and oral communication skills and the ability to thrive in a remote, mission-driven work environment.
- Be able to lift 50lbs.
Nice To Haves
- Nonprofit experience is highly desirable.
- Bookkeeping experience is a plus.
Responsibilities
- Sort and distribute incoming mail once or twice per week.
- Scan all incoming checks and route them to appropriate staff once or twice per week.
- Serve as liaison with building management for office needs, conference room reservations and other staff requests.
- Create tax acknowledgment letters and assist the Development team with other special mailings or projects once or twice per week.
- Answer the office phone; retrieve and distribute incoming voicemails to staff.
- Monitor, respond to and route messages received through the organization’s general email inbox.
- Keep the NLP office workspace and files organized.
- Maintain the office supply, equipment, and swag/collateral inventory.
- Coordinate the mailing of supplies to staff and NLP swag/collateral to staff, educators, partners, and supporters.
- Assist in coordinating logistics for conferences that NLP staff attend, including shipping booth materials, collateral, and swag for events.
- Support staff with procurement needs, including securing travel reservations, making professional development purchases, procuring supplies, etc.
- Work on special projects and event support as assigned.
- Assist with accounts payable and administrative finance processes as assigned.
Benefits
- The salary for this position is $28 to $30/hour, depending on the candidate’s qualifications and experience.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
