Office Manager

Gastronomous Technologies Inc.•Los Angeles, CA

8d•$70,000 - $90,000•Onsite

About The Position

We are looking for a highly organized and proactive Office Manager to be the anchor of our new facility in Southern California (Santa Fe Springs). This is a full-time, in-person role — you will be the operational backbone of our US office, keeping day-to-day functions running smoothly while supporting a cross-functional team that includes field service technicians, sales, and remote leadership. The right person is a self-starter who thrives in a fast-paced environment, can wear many hats, and takes genuine ownership of the space and processes around them.

Requirements

3+ years of experience in an office management, operations coordinator, or similar administrative role
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
Comfortable adopting and navigating a range of business software and workplace platforms
Experience managing vendor relationships, procurement, and basic expense/invoice processing
Comfortable working in an industrial or light manufacturing office environment
Reliable, punctual, and comfortable with the full-time in-person requirement

Nice To Haves

Experience in a startup, tech, or manufacturing company
Familiarity with logistics, freight, or supply chain coordination
Experience supporting a field service or technical workforce
Bilingual (English/Spanish) is an asset given the regional context
Prior experience coordinating with a remote or international HQ

Responsibilities

Serve as the primary point of contact for all office and facility matters
Manage day-to-day office operations including supplies procurement, vendor relationships, and facility maintenance coordination
Oversee incoming and outgoing shipments, freight coordination, and inventory of spare parts, tools, and equipment
Maintain organized storage and tracking systems for parts, assets, and consumables
Coordinate building access, security, and any lease or landlord communications
Ensure the workspace is safe, clean, and well-stocked at all times
Support the Field Service team with scheduling, dispatch logistics, and travel coordination
Process purchase orders, expense reports, and vendor invoices; liaise with the finance function on approvals and reconciliation
Maintain accurate records and filing systems (digital and physical) for operational documents, contracts, and compliance paperwork
Assist with onboarding new US-based hires including workspace setup, equipment provisioning, and first-day logistics
Coordinate with the Canadian HQ on cross-border shipments, customs documentation, and operational reporting
Support leadership with meeting coordination, travel bookings, and administrative tasks
Act as a local liaison between the SoCal office and Gastronomous HQ in Canada
Handle general incoming inquiries (phone, email) directed to the US office
Assist with customer-facing logistics such as coordinating site access or equipment delivery scheduling when needed
Support occasional trade show or event logistics for US-based industry events