Office Manager

Doyle Construction Company•Rockville, MD

About The Position

We are seeking a highly organized, proactive, self‑directed Office Manager who takes ownership of office operations and ensures a seamless, professional environment for team members, clients, and visitors. This individual will be the go‑to resource for internal teams and will support the administrative, HR, and operational needs of a fast‑growing construction organization.

Requirements

2+ years of administrative and office management required.
Strong verbal and written communication skills.
Proactive and "make it happen" attitude.
High attention to detail and exceptional organizational skills.
Flexibility and problem‑solving mindset; able to support a rapidly growing organization.
Tech-savvy including experience with travel booking and expense reports. Proficiency with Microsoft Office Suite.
Ability to manage multiple priorities with professionalism and discretion.

Responsibilities

Manage day‑to‑day office operations to ensure a smooth, efficient, and professional work environment.
Oversee conference room scheduling, office communications, mail, shipping, and general suite needs.
Professionally respond to general voicemails and answer incoming calls.
Approve and manage office bills (Comcast, phone services, postage).
Maintain proactive communication and ensure follow‑up on outstanding tasks.
Track and manage company apparel inventory.
Manage travel accommodation for our travel team members.
Manage and monitor fleet management.
Assist with accounting tasks and coordination with third‑party providers when needed.
Monitor and maintain office supplies, equipment, and vendor relationships.
Oversee general office maintenance, repairs, HVAC issues, and communication with building management.
Support company initiatives, recurring meetings, and culture‑building events.
Uphold company standards for organization, professionalism, and confidentiality.