Office Manager

Aston Carter

38d • $36 - $43 • Onsite

About The Position

The Office Manager plays a critical role in ensuring smooth day-to-day operations of the firm, combining administrative leadership with light accounting responsibilities, client communication, and support for tax preparation processes. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced professional setting.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
• 3+ years of experience in office management or administrative roles (accounting firm experience a plus).
• Professional demeanor and client-focused mindset.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.

Nice To Haves

• Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.

Responsibilities

• Manage daily office operations, scheduling, and workflow coordination.
• Maintain organized records and filing systems.
• Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
• Calculate, process, and invoice time and billing for clients.
• Serve as the first point of contact for client inquiries.
• Coordinate and collaborate with clients to ensure timely delivery of documents and information.
• Utilize tax preparation software for data entry and processing.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees