Office Manager (Conf Elem & Middle)

Broward County Public Schools•Sunrise, FL

9d•Onsite

About The Position

Oversee, coordinate, organize and perform the confidential day-to-day administrative functions for the assigned school. Provide secretarial assistance to the Principal and other school-based administrators. Serve as a liaison for staff, students, parents, and District personnel.

Requirements

A standard high school diploma or satisfactory completion of an approved General Education Development Testing Program.
A minimum of three (3) years of progressively responsible experience in a clerical or administrative support position.
Advanced interpersonal skills and ability to interact effectively with the public; demonstrated sensitivity to the problems and emotional distress of students, parents, and other school/department constituents.
Demonstrated ability to communicate effectively and tactfully, both verbally and in writing.
Demonstrated knowledge of school operations, policies and procedures.
Computer skills as required of the position, including proficiency in the Microsoft office suite and keyboard functionality.

Nice To Haves

An earned associate’s degree from an accredited institution
Successful completion of computer keyboard skills exam: Speed – 40, Accuracy – 70.
Prior work experience in a school office setting, including bookkeeping, budget planning, personnel administration, payroll, or a related administrative discipline.
Bilingual skills.

Responsibilities

Serve as the primary administrative assistant to the School Principal and acts as the lead clerical support for an assigned school.
Coordinate with various District functions (i.e. Human Resources & Equity, Payroll, Finance, Maintenance, Transportation, etc.) to facilitate resolution of administrative and operational issues that arise at the school.
Provide back-up support for all administrative functions at the school, including front office reception, and all other capacities as required to ensure support for school operations.
Receive, research, route and/or respond to inquiries from parents, students, staff and the general public regarding school operations, programs, or matters of policy and procedure.
Coordinate office procedures for clerical staff, including pre-planning and year-end tasks, and other special projects.
May contact parents/guardians regarding alternative means of transportation due to inclement weather, illnesses, or bus delay.
Demonstrate and promote exceptional customer service amongst clerical staff at the school, greeting students, parents and staff in a courteous manner and making every effort to address and resolve issues efficiently.
Provide back-up assistance to front office and ensure adequate coverage during staff absences.
Serve as the primary payroll contact for the respective school which includes responsibility for entry of employee information into applicable systems, creation of I-forms, generating and review of payroll reports for accuracy prior to submission, and researching employee payroll concerns.
May serve as liaison to the Business Support Center and other departments, as needed.
Coordinate the administration of personnel transactions, including posting of job vacancies, scheduling of candidate interviews, collection and review of employment forms (e.g., new hires, job changes and separations), processing of pay supplements, maintenance of employee records, and all other duties required to ensure support for school staff.
May coordinate the security clearance process for school staff, volunteers and visitors.
Open mail, assemble material for review and use by school administration.
Attend, participate and assist with various meetings, events and school functions as requested.
May provide medical care to ill or injured students, including the administration of medication, as authorized, in the absence of a school nurse.