Office Manager
XLI Manufacturing LLC•City of Rochester, NY
•$25 - $30•Onsite
About The Position
We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and provide critical support across our Accounting, Human Resources, and Project Management functions. This is a dynamic, multi-faceted role ideal for a professional who thrives in a fast-paced environment and enjoys working collaboratively across departments.
Requirements
- Proven experience in office management or administrative support roles.
- Strong familiarity with accounting principles and HR processes.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office Suite and project management tools (e.g., Asana, Trello, or similar).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
Nice To Haves
- Associate’s or Bachelor’s degree in Business Administration, Accounting, HR, or a related field.
- Experience with accounting software.
- Previous experience supporting project management teams.
Responsibilities
- Oversee the smooth operation of the office, including supplies, vendor coordination, and facilities management.
- Serve as the primary point of contact for internal and external administrative communication.
- Maintain organized physical and digital filing systems.
- Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed.
- Coordinate with finance staff to prepare documentation for audits, tax filings, and budgeting.
- Assist in recruitment coordination, including posting job ads, scheduling interviews, and onboarding new hires.
- Maintain employee records and ensure compliance with company policies and legal requirements.
- Coordinate training sessions, staff meetings, and employee engagement activities.
- Help manage payroll documentation and timekeeping records.
- Provide administrative assistance to project teams, including tracking deliverables, timelines, and resource allocation.
- Prepare reports, meeting notes, and project documentation as needed.
- Help coordinate project-related meetings, follow-ups, and task assignments.
Benefits
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- Supportive, collaborative work environment.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
