Office Manager, University Advancememt
About The Position
Drew University is seeking a full-time, non-exempt Office Manager to join our team in the University Advancement Department. This position serves as a key operational administrator within the University Advancement team, reporting to the Business Director and with a dotted-line to the Executive Director of Infrastructure & Analytics. This role manages administrative and operational functions across the department. The successful candidate will be detail-oriented with strong organizational and communication skills and the capacity to manage multiple operational priorities that support the department. This position may include occasional night and weekend hours. This position is a hybrid role, working mostly on campus, with remote work possible one or two days a week, depending on the on-campus requirements for the week.
Requirements
- Bachelor's degree, or equivalent experience in fundraising, event management, communications, or a related field.
- Two years or more of experience in event coordination, venue management, and/or advancement operations.
- Strong organizational and project management skills with the ability to handle multiple priorities.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office and/or Google Suite.
- Strong interpersonal and intrapersonal skills. Must be an active listener and open-minded collaborator.
- Must provide proof of eligibility to work in the United States if selected for hire.
Nice To Haves
- Experience working in Raiser’s Edge and/or other CRMs is a plus.
Responsibilities
- Manage core administrative functions for the Advancement office including supporting the Advancement staff with any operational and logistical needs.
- Serve as the first point of contact for the advancement and events email inboxes and voicemail, managing inquiries, responding to routine questions, and routing matters to appropriate team members as necessary.
- Under the guidance of the Executive Director of Infrastructure & Analytics, perform data entry for gifts, pledges, and donor and alumni interactions and updates into the departmental CRM, Raiser's Edge, ensuring accuracy, timeliness, and data integrity.
- Produce and mail weekly acknowledgments for non-online gifts.
- Prepare and deliver bi-weekly deposits to Student Accounts for all Advancement gifts.
- Help coordinate logistics for internal advancement events, president’s office events, zoom events, and stewardship initiatives.
- Manage event registrations, attendee tracking, event attendance, and engagement data into Raiser's Edge for reporting and stewardship purposes.
- Liaise with campus partners for space setup, technology, catering, and other event services.
- This role includes direct supervision of a student worker.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
