Office Manager

U.S. Oral Surgery Management•Norman, OK

8h•$45,000 - $55,000•Onsite

About The Position

The Office Manager leads the overall Practice operations and drives outstanding patient care within assigned Location(s), including but not limited to the successful execution of the financial business plan, overseeing all talent development, training and facility maintenance objectives. Ensures compliance, bottom line profit margin, succession planning, best practice execution, referral development and talent management to build a highly efficient and profitable Practice. Ensures all USOSM’s standards are adhered to and executed consistent with company direction.

Requirements

Outstanding verbal and written communication and collaboration skills with Surgeons and or Medical Doctors
Thinks and acts strategically while driving a high level of accountability to direct reports
Leads with Integrity and Respect while effectively managing the performance of her / his team
Manages performance for all Practice(s) assigned through influence and direct report relationships
Applies a Growth Mindset in all aspects of day-to-day responsibilities
Establishes a track record of delivering measurable results and making sound business decisions
Proven ability to create a high performing team
Excellent Patient / Customer Service and multi-tasking skills
Ability to work through projects and drive out efficiencies
High experience in metric and key performance indicators that create 8%+ in compounded annual growth
Strong attention to details and high level of accuracy while maintaining short deadlines
Well experienced in Microsoft Outlook, PowerPoint, Excel, and Word
2+ years of operational leadership experience, experience within the dental and or healthcare industry is preferred

Nice To Haves

Associate degree preferred or related years of professional leadership working experience

Responsibilities

Achieves Practice financial objectives for revenue, expenses and profit performance, within assigned Practice(s) and assists with developing and driving respective growth budgets via support of Marketing initiatives
Ensures the maintenance of fiscal reporting procedures within the Practice are in full compliance with established company policies including but not limited to, Payer Relations, Credentialing, Revenue Cycle Management, Accounts Receivables / Payables, and Inventory Management
Drives outstanding Patient care, Practice efficiency and productivity through ad hoc projects and all company Business essentials including but not limited to Strategic Scheduling, Leading Reach, Staging Process, Insurance Verification, Treatment and Planning
Ensures effective communication with Surgeons on key performance metrics including leading and lagging indicators of the Practice’s financial performance as well as the process needs of the Practice
Leads the execution of all performance management processes for non-clinical and clinical employees in the Practice to include rewards and recognition, fostering positive morale, conflict resolution and disciplinary procedures, up to and including termination of employment
Supervises all Practice non-clinical and clinical employees while promoting a positive working environment that is aligned with the company’s POWER values and in conjunction with the Practice’s vision and mission
Ensures appropriate staffing coverage for the Practice, training new and existing employees in all processes, policies and procedures and oversees all aspects of employee timekeeping including over time management.
Assess talent at all levels within the Practice, provide ongoing coaching, training and feedback to develop the best talent in the industry
Manages all appropriate level of supplies to budget, instruments and equipment; verifies all treatment rooms are fully stocked and contain proper equipment to ensure an outstanding Patient experience
Oversees and maintains licensure requirements for Doctors and Surgical Assistants to ensure all clinical employees complete all required yearly continuing education hours to maintain licensure requirements
Leads all aspects of compliance including Federal and State law, OSHA, HIPPA, Nitrous, I-9 Verification, Anti-Harassment as well as maintains a high level of confidentiality with extremely sensitive information
Performs other related duties as assigned